Blackrock Health Hermitage Clinic
Location:
On site / Lucan, Co.
Dublin, Ireland
Job type:
Contract / Full-time
Sector and subsector:
Business Support | Administration
Salary:
Negotiable Salary
Job Title:
Administration Assistant
Department:
Nurse Education & Practice Development (NEPD)
Job Type:
Temporary Contract, 8 Weeks
Hours:
39
Blackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities.
Each Ward provides a range of services and this role is important in making a significant contribution, developing and maintaining best practice in nursing services at clinical areas.
The Hermitage Clinic is now part of Blackrock Health private hospital group along with the Blackrock Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare.
As a JCI accredited hospital, The Hermitage Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.
Role Purpose
The Administrative Assistant provides comprehensive administrative support to the Nursing Education and Practice Development team.
The role is primarily responsible for the accurate coordination, maintenance, and reporting of nursing education, training, and competency records to ensure compliance with regulatory, organisational, and professional requirements.
Flexibility will be required of the Administrative Assistant to ensure all administration activities are adhered to and you may occasionally be required to cover other admin areas.
Confidentiality regarding patient/staff information is of utmost importance and must always be respected.
The Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities.
The NEPD provides a range of training and development programs hospital wide.
Qualifications / Experience
Essential knowledge / Experience:
Minimum 2 years administration experience
Proven administrative experience, preferably in a healthcare or education setting
Strong organisational skills with excellent attention to detail
Experience managing records, databases, or scheduling systems
High level of computer literacy (MS Word, Excel, Outlook; TMS experience desirable)
Ability to prioritise workload and meet deadlines
Excellent written and verbal communication skills
Understanding of confidentiality and data protection principles
Interpersonal and communication skills
Flexibility
Planning and organising skills
Ability to work on own initiative
Time management
Experience working in nursing, healthcare education, or clinical governance environments
Familiarity with regulatory or compliance frameworks for nursing staff
Experience preparing audit or compliance reports
Knowledge of continuing professional development (CPD) processes
Key Responsibilities
Education & Training Records
Maintain accurate and up-to-date education and training records for all nursing staff
Track mandatory and statutory training compliance (e.g. fire safety, manual handling, Children's first, BLS/ALS, infection prevention etc)
Monitor attendance, expiry dates, renewals, and re-certification requirements
Update electronic Time Management System (TMS) and staff databases
Generate reports for audits, inspections, governance meetings, and management review
Administrative Support
Provide administrative support to the Nursing Education Practice Development team
Coordinate training schedules, study days, inductions, and education sessions
Communicate training requirements and reminders to nursing staff and line managers
Prepare attendance lists, certificates, sign-in sheets, and evaluation forms
Maintain structured filing systems (electronic and paper-based) in line with data protection standards
Compliance & Quality
Support preparation for internal audits, external inspections, and accreditation visits
Ensure records align with professional regulatory standards (e.g. Nursing and Midwifery Board requirements)
Assist in the development and maintenance of education databases, trackers, and dashboards
Adhere to GDPR and confidentiality requirements at all times
Act as a point of contact for nursing staff regarding education records and training queries
Liaise with internal departments, training providers, and external agencies as required
Support onboarding and induction education tracking for new nursing staff
Why work at the Hermitage Clinic?
At the Hermitage Clinic, we are passionate about our people and believe in their development and growth.
As a member of the team you can benefit from:
Onsite parking
Pension
Sports and Social club
Employee Assistance Programme
Discounted onsite pharmacy
Equal Opportunity and Support Statements
Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service.
Please note that we reserve the right to close this vacancy early if sufficient applications are received.
The Hermitage Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.
The Hermitage Clinic is committed to providing reasonable accommodation when needed.
Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process.
You can contact us at ******
It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.
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