Executive Assistant
The role of EA to our Chief Executive is of paramount importance to enable and support the efficient running of the Foundation.
The role of EA to our Chief Executive is of paramount importance to enable and support the efficient running of the Foundation. This role will also play a key part of enabling the culture development of our Foundation as we grow and will also provide general support to Directors and Board.
1. Managing the CEO's diary and works across both our offices in Crumlin and Temple Street.
2. Lead on planning and organising meetings and events with stakeholders, partner's, donors and volunteers.
3. Arranging detailed travel plans, itineraries and meeting agendas.
4. Supporting on creating board packs to a high standard.
5. Research and preparing relevant material such as report writing, presentations and provide administrative support to the Chief Executive as required.
6. Responsible the efficient delivery of service to all visitors, donors, employees and Board Members who come to the office.
7. Arrange logistics for both internally and externally meetings on behalf of the Chef Executive and Directors.
8. Coordinate meetings and strategic activities with the Management team as required.
9. Prepare and issue meeting minutes to staff as required and follows up on assigned action items.
10. Maintain accurate and up to date records on existing internal database and ensure compliance with data protection and privacy policies.
Qualifications and Experience
11. Extensive experience in an Executive Assistant role supporting Senior Leaders in a fast-paced role is essential.
12. Strong project management and co-ordination skills with an ability to work off own initiative and to deadlines.
13. Good communicator with good people management experience and influencing skills.
14. Strong networking skills and confident with a broad range of stakeholders.
15. Highly organised, proactive, and dynamic team player.
16. The successful candidate will need to show reasonable flexibility in relation to hours of attendance to meet the needs of the work.
Terms & Benefits
17. Fulltime, permanent role
18. Flexible hybrid work policy
19. Cycle to Work Scheme
20. PRSA: up to 6% contributory after six months service
21. TaxSaver Commuter Ticket Scheme available
22. Employee Assistance Programme
23. Training and Education allowance
24. Access to paid sick leave after twelve months service
25. Access to paid Maternity & Paternity leave after 12 months service
26. 21 days annual leave and four privilege days per annum