Executive Assistant to CEO (1-year Maternity Leave Cover)
Immediate Start
Location: Dublin City Centre (Hybrid - 2-3 days onsite)
Our client are a leading engagement organisation dedicated to supporting one of the world’s most prestigious higher education institutions. They connect global donors and alumni with transformative projects that shape the future of research, education and society.
The Role
We are seeking an experienced and self-directed Executive Assistant to work in partnership with the Chief of Staff to provide highest-level support to their CEO. This is a role for a seasoned professional who brings a calm, methodical approach to a fast-paced environment.
As a trusted partner to the CEO, and working closely will with the Chief of Staff you'll focus on point of coordination for diary management, travel logistics and high-level stakeholder engagement. you will ensure that the CEO’s priorities are advanced with the discretion and professionalism that only significant experience provides.
Key Responsibilities
Provide comprehensive, high-level administrative support to the CEO, in partnership with the Chief of Staff to focus on long‑term planning and efficiency.
Manage and coordinate a complex diary, prioritising and negotiating meeting changes with diplomacy.
Act as a primary gatekeeper, screening calls and correspondence while maintaining positive, professional relationships with all enquirers.
Oversee complex travel arrangements, including international itineraries, flights and accommodation.
Prepare sophisticated email correspondence, agendas and briefing documentation.
Actively track key priorities and deadlines, providing the CEO with the necessary prompts and support to maintain focus on strategic goals.
Maintain CRM records and provide note‑taking support for high‑level meetings.
Oversee monthly expenses, credit card reconciliations, and general office administration.
Coordinate seamlessly with other departments to align leadership schedules and priorities.
Draft personalised and nuanced communications on behalf of the CEO, ensuring brand voice and key messages are accurately reflected.
Facilitate effective information flow between the CEO and senior internal stakeholders to advance objectives.
Required Experience & Skills
Qualifications & Experience
At least five years of experience, including significant time spent supporting C‑Suite or Board‑level stakeholders.
Extensive experience managing confidential and sensitive information with absolute discretion.
Advanced proficiency with the Microsoft 365 suite (Outlook, Teams, SharePoint, PowerPoint).
Previous experience with CRM systems or complex databases is highly regarded.
Skills and Knowledge
Exceptional written and verbal communication skills, with the ability to produce high‑quality work that requires minimal oversight.
A motivated, flexible approach with the seasoned judgment to work autonomously.
Highly organised and diligent, with the ability to remain composed and effective when managing competing priorities.
Exceptional interpersonal skills and the professional stature to build relationships with senior academics and external donors.
A genuine appreciation for the value of higher education and its impact on society.
Remuneration Package
Salary up to €65,000 DOE
Contact
Please hit the apply button below to send your cv. For more information on this position or other Business Support roles contact Paula Smaga directly via email; P.Smaga@Brightwater.ie
#J-18808-Ljbffr