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About The Company
DPD Ireland leads the field in next day parcel delivery throughout Ireland, with 36 regionally based collection and delivery depots and a state of the art central sorting hub in Athlone, Co. Westmeath.
Job Title:Fleet Administrator
Department: Linehaul
Reports to: Fleet Supervisor
About The Company
DPD Ireland leads the field in next day parcel delivery throughout Ireland, with 36 regionally based collection and delivery depots and a state of the art central sorting hub in Athlone, Co. Westmeath.
Purpose Of The Role
A Fleet Administrator plays a crucial support role within the fleet department, ensuring the smooth day-to-day operations and administrative efficiency of the vehicle fleet.
Job Responsibilities
* Maintaining accurate and up-to-date records for all fleet vehicles (e.g., registration, tax, insurance, service history and mileage).
* Maintaining driver records, including licenses, training, and any infringements.
* Utilising and updating fleet management software/systems (telematics, etc.) to ensure data integrity.
* Managing fuel card registers, adding new cards, removing old ones.
* Co ordinating with depots to get routine preventative maintenance, inspections (e.g., CVRT in Ireland), and repairs for vehicles completed.
* Liaising with internal workshops or external service providers to book appointments and track progress.
* Monitoring vehicle downtime and working to minimise it through efficient scheduling.
* Processing purchase orders and invoices related to maintenance and repairs.
* Ensuring all vehicles and drivers comply with relevant Irish and EU regulations (e.g., road tax, insurance).
* Maintaining records for compliance audits.
* Assisting with the acquisition and disposal of vehicles (e.g., processing hire orders for new leased vehicles, arranging vehicle reallocations).
* Coordinating vehicle movements and replacements.
* Arranging vehicle livery for new or long-term hires.
* Responding to general enquiries from depots, suppliers, and internal departments.
* Coordinating off-hire requests and vehicle returns.
* Generating various reports (e.g., telematics, maintenance costs, compliance status) for the Fleet Supervisor.
* Assisting in identifying trends and potential areas for cost savings or efficiency improvements.
* Providing comprehensive administrative support to the fleet supervisor and depot network.
* Maintaining correspondence, preparing documents, and filing systems.
* Assisting with ad-hoc projects as required.
The above list is not an exhaustive list of duties. You will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Experience Preferred
* 2+ years experience in an Administration role in a large organisation.
* Knowledge of the Motor/Fleet Industry: Experience in a similar environment (transport, logistics, hire, garage, or vehicle leasing) is often essential or highly desirable.
* Basic Motor Mechanical Knowledge: Beneficial for understanding maintenance requests and issues.
Skills Preferred
* Strong Administrative and Organisational Skills: Meticulous attention to detail, ability to manage multiple tasks, and excellent time management.
* Computer Proficiency: Highly competent in Microsoft Office (Excel, Word, Powerpoint)
* Communication Skills: Excellent written and verbal communication, with a polite, friendly, and diplomatic manner for dealing with internal staff, drivers, and external suppliers.
* Problem-Solving: Ability to identify issues and proactively seek solutions.
* Team Player: Collaborative approach and willingness to support colleagues.
* Proactive and Self-Motivated: Ability to work independently and take initiative.
* Full Clean Driving License
Behaviours Required
* Understands that we deliver the best service money can buy. Works hard to ensure the schedule is maintained.
* Flexible and passionate about learning and adopting new technology quickly to help achieve outcomes.
* Works hard to always please the end customer. Strives to meet demanding targets.
* Sustains pace and customer focus when under pressure. Works flexibly to overcome challenges.
* Approachable, helpful, and relates well to people, all of the time. Shows respect, care and honesty with others.
* Acts on own initiative, solves problems and does things without needing constant direction.
Closing date is Friday, 27th June 2025.
Skills
Organisation Communication
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
* Industries
Transportation, Logistics, Supply Chain and Storage
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