TrustVet | Remote-first (Ireland & UK)TrustVet is a small, growing software company that builds essential systems for veterinary clinics across Ireland and the UK. Our tools help practices run more smoothly, stay compliant, and focus more time on clinical care - which is something we're genuinely passionate about.We're based in Maynooth, and while this role can be done mostly remotely, we like to work together in person from time to time especially in the first few weeks while you're getting settled. You're also very welcome to work from the office if that suits you better.We're now looking for a reliable, methodical, and highly organised Administrator to help keep our data, processes, and documentation accurate and well-structured as we grow.This is a role for someone who enjoys making sense of complex information, spotting inconsistencies, and quietly ensuring that everything behind the scenes works exactly as it should.About the RoleYou'll play a key part in maintaining the integrity of our systems and supporting day-to-day operations. This includes working with data, documentation, invoices, and internal processes — often collaborating closely with our technical team.You don't need to know everything on day one, but you do need to be logical, curious, dependable, and comfortable working with data and software.We're happy to consider part-time or full-time applicants.What You'll Be DoingData & Systems SupportWorking confidently with Excel beyond the basics(e.g. XLOOKUP or INDEX/MATCH, Pivot Tables, Conditional Formatting)Comparing and reconciling datasets (such as subscriptions, invoices, or payouts)Spotting anomalies and helping trace their root causeUnderstanding database concepts and working with engineers where needed(SQL experience is helpful but not essential)Documentation & ComplianceOrganising and maintaining critical company documentationEnsuring there is a clear, accurate "single source of truth" for key dataManaging compliance-related documents such as GDPR policies and Terms & ConditionsSupporting updates and version control as requirements changeFinance & Admin SupportSupporting invoicing and payment reconciliationCross-checking invoices against contracts and agreed termsFlagging discrepancies clearly and accuratelyQuality Assurance & OperationsManually testing new software features by actively using the platformIdentifying issues, documenting them clearly, and logging them with the development teamTracking issues through to resolution and confirming fixes before releaseHelping triage and escalate operational issues when they ariseWhat We're Looking ForExceptionally trustworthy, organised, and detail-orientedLogical and methodical — you like things to make senseStrong Excel skills and confidence working with dataComfortable learning and using software toolsCalm and adaptable when priorities shift (as they do in a small team)Clear communicator who can document issues and processes wellExperience with tools such as support ticket systems, Jira, Mailchimp, Canva, or similar is a bonus but willingness to learn is just as important.Why TrustVet?Small, friendly team with real impactFlexible working (remote-first, office optional)Meaningful work supporting veterinary practicesOpportunity to grow with the company and take ownership of important systemsNo corporate fluff - just practical, thoughtful software and people who care about doing things properlyIf this sounds like a role you'd enjoy - even if you don't tick every box- we'd love to hear from you.Job Types: Full-time, PermanentPay: €42,000.00-€48,000.00 per yearWork Location: Hybrid remote in Maynooth, CO. Kildare