Job Title: Accounts/HR Admin.
Location: Naul, Co Dublin (On-site)
Sector: Manufacturing
Reports to: Financial Operations Manager
Contract: Full-time, Permanent
Job Purpose
The Accounts & HR Administrator will provide efficient account and administrative support across the finance and HR functions within a busy manufacturing environment. The role requires strong numerical skills, advanced knowledge of Excel, previous Payroll experience, the ability to manage confidential information and experience working with financial data in a fast-paced, compliance-driven organisation.
Key Responsibilities
Accounts / Finance
* Process customer and supplier invoices using Sage Business Cloud Accounting.
* Take end to end ownership of the fortnightly payroll, verifying timesheet data, inputting all data to the payroll system (Parolla), completing payroll journals and ensuring Sage is reconciled.
* Conduct regular bank reconciliations ensuring all postings to Sage are accurate and up to date.
* Ensure all supplier payments are approved and upload payments to Business Banking online for 2 approval.
* Manage the Accounts inbox ensuring all queries are responded to in a timely manner.
* Assist with month end close with specific responsibility for Inter Company Reconciliation, Accruals and Prepayments.
* Assist with preparation of revenue returns (VAT/PAYE/VIES/RTD etc.)
* Assist with year-end preparation for external accountants and work with them to ensure all financial compliance requirements are met.
* Ensure all company vehicles are taxed, insured and have current NCT certificates.
Human Resources
* Be the first point of contact regarding employee queries or problems, and become the point of contact with our external HR service provider.
* Administer the online HR system ensuring all employee records are up to date and relevant documentation is distributed to employees as required.
* Ensure annual leave records are up to date and accurate and respond to any queries that may arise.
* Administer employee lifecycle processes (starters, leavers, contracts, probation reviews)
* Support recruitment activities including job postings, interview coordination, and onboarding as required.
* Prepare and maintain HR data to support payroll processing
* Support compliance with company policies, Health & Safety, and manufacturing regulations
Administration & Compliance
* Maintain filing systems and documentation (Finance and HR)
* Liaise with external bodies including accountants, Revenue, pension and benefits providers
* Provide general administrative support to the management team and any other duties as reasonably required
Skills & Experience
Essential
* 2–5 years' in an Accounts admin role ideally with HR/office admin experience.
* Proficient in Bookkeeping and Financial standard practices.
* IPASS or equivalent qualification.
* Strong understanding of Irish payroll processes and revenue obligations.
* Experience using accounting software (e.g. Sage, Xero, SAP, NetSuite)
* Experience with Business Banking online
* High level of accuracy and attention to detail
* Excellent IT skills specifically Microsoft Office and Excel
* Experience handling confidential information
* Strong organisational and communication skills
Personal Attributes
* Ability to work independently in a busy fast-moving environment
* Strong problem-solving skills and a desire to find solutions when problems occur
* Flexible and adaptable with a hands-on approach
* Professional, discreet, and trustworthy
Benefits
* Competitive salary €35,000 to €40,000 (DOE)
* Pension scheme
* EAP through our HR partners
* Paid annual leave
* On-site parking
* Training and development opportunities
Job Types: Full-time, Permanent
Pay: €35,000.00-€40,000.00 per year
Benefits:
* Company pension
* On-site parking
Work Location: In person