As Operations Executive (Sponsorship & Exhibition) the employee will be reporting to the Commercial Director, our Operations Executive will handle day to-day activities that enable commercial processes and functions to run smoothly. The role requires exceptional organisational, time management, project-tracking abilities and strong communication skills. The Employee will support the Commercial Director and the Team in creating and delivering diverse and scalable conference experiences. A key part of the role will be managing conference inboxes and correspondence between sponsors and exhibitors driving profitability for CPI and our clients
More specifically:
* Act as the primary point of contact for sponsors and exhibitors, handling all pre-fulfilment queries related to contracts, invoicing, deliverables, and entitlements.
* Provide administrative support to the Commercial Director and Commercial Team as assigned.
* Develop and refine sponsorship and exhibitor packages, working with the Commercial Director to tailor opportunities to industry needs.
* Oversee partner onboarding and handover to fulfilment, ensuring clear communication of deliverables and expectations.
* Coordinate meetings, including preparing and distributing agendas, minutes, proposals, cost estimates, and briefing documents for meetings.
* Manage conference inboxes to ensure all enquiries are tracked, allocated and responded to. Conduct market research and identify potential sponsors and exhibitors, ensuring strong pipelines for future events.
* Design and layout of exhibition floor plans, coordinate with exhibition suppliers and update our interactive floor plan.
* Develop and maintain sponsorship brochures, sales decks, and promotional materials to drive partner engagement.
* Prepare, issue, and track sponsorship contracts, invoices, and payment statuses, ensuring accurate and timely follow-ups.
* Support targeted marketing campaigns and social media strategies to increase sponsorship visibility and event engagement.
* Collaborate with marketing and fulfilment teams to ensure that all commercial commitments are met in event communications.
* Ensure commercial agreements are fully executed, tracked, and communicated across relevant teams.
* Maintain and update all commercial tracking systems, including CRM,, and financial reports, ensuring accurate data management.
* Prepare and distribute internal and external reports on confirmed conferences.
* Attend events and liaising with industry partners onsite to ensure all their concerns and needs are addressed.
* Ad Hoc duties as required.