Financial Administrator & Office Manager (with EA duties)About the roleOur client is hiring a hands-on Financial Administrator who is excellent with the books and can run payroll, while also managing a smooth, welcoming office and providing Executive Assistant support to the CEO. You don't need to be a qualified accountant but you must be accurate, organised, and comfortable owning day-to-day finance operations.Indicative time split:Finance & payroll (60%) • Office management (25%) • EA support (15%)Key responsibilities1) Finance & Bookkeeping (AR/AP & month-end)Own the purchase ledger: process supplier invoices/POs/approvals/payments; reconcile statements.Own the sales ledger: raise invoices (membership fees, training/events, sponsorship), track receipts, chase aged debt.Bank & petty cash: daily posting and monthly bank reconciliations.Maintain a clean general ledger; post journals, prepayments, and accruals.Prepare a month-end pack for the CEO/external accountants: trial balance, aged AR/AP, variance notes.Support budgeting/forecasting with up-to-date actuals and simple trackers.Manage expenses and credit cards; ensure receipts and VAT treatment are correct.Liaise with external accountants on management accounts, year-end and audit queries.2) Payroll & ComplianceRun monthly payroll (BrightPay/Thesaurus or similar): starters/leavers, overtime, benefits, statutory deductions.Process PAYE/PRSI/USC and ROS submissions; issue payslips; reconcile payroll control accounts.Maintain employee records (leave, benefits, contracts) in line with GDPR.Track and file VAT (and any RCT/PSWT if applicable); keep statutory calendars current.3) Office ManagementFirst point of contact for the office: supplies, facilities, health & safety, supplier contracts.Oversee IT admin with vendors (accounts, licences, simple troubleshooting coordination).Support board/committee logistics: rooms, packs, minute taking when required.Keep policies up to date (expenses, travel, data retention, H&S).4) Executive Assistant (CEO)Diary & inbox support; meeting prep, brief packs, and follow-ups.Book travel, events, and member meetings; draft correspondence and simple reports.Maintain key trackers: actions, KPIs, stakeholder lists.What you'll bring3–5+ years in a finance admin/bookkeeping role (SME, non-profit, or membership body ideal).Strong double-entry grounding; comfortable with reconciliations and month-end prep.Confident with payroll (Ireland) and ROS submissions.Tools: Xero/QuickBooks/Sage (any), BrightPay/Thesaurus, Excel/Google Sheets, Microsoft 365.A stickler for accuracy, deadlines, and tidy records (GDPR-aware).Great organiser and communicator; calm, helpful, service-oriented.Able to juggle finance tasks with office/EA duties without dropping the ball.Nice to haveNon-profit/membership finance experience (subscriptions, events).Basic VAT knowledge for events/training/sponsorship.Minute-taking and board pack formatting.