Our client, a Shannon-based and long-established US manufacturing multinational, has engaged exclusively with us to hire an experienced and detail-oriented Accounts Payable Administrator on a 12-month fixed‑term basis to cover maternity leave.
This role is based in a fast‑paced manufacturing environment, supporting the end‑to‑end accounts payable process and ensuring accurate and timely processing of supplier invoices and payments.
The Role
Reporting to the Financial Controller, responsibilities include:
Accounts Payable
Process high volumes of supplier invoices (3‑way match preferred: PO, GRN, invoice)
Ensure all invoices are coded and posted accurately in the ERP system
Manage the AP mailbox and respond to supplier queries in a timely manner
Investigate and resolve invoice discrepancies with internal departments (procurement, warehouse)
Prepare and process weekly/monthly payment runs (EFT/SEPA)
Maintain the expense claim reimbursement process
Supplier Management
Maintain accurate supplier master data
Reconcile supplier statements and resolve outstanding balances
Month‑End & Reporting
Support internal and external audits with relevant documentation
Compliance & Controls
Ensure adherence to company policies and internal controls
Maintain proper documentation and audit trail
Support continuous improvement of AP processes
Cross‑Functional Support
Liaise closely with Procurement, Manufacturing, and Finance teams
Support ad hoc finance tasks as required
Your Skills and Experience
Ideally 1–2 years of accounts payable experience in a similar environment
Proficient in MS Office, particularly Excel and Word
Good communication skills, including written, verbal, and interpersonal
Excellent organisational skills, with the ability to manage multiple tasks
Ability to work independently without supervision
Ability to achieve results even when under pressure
High attention to detail, resulting in a high level of accuracy
Ability to track projects and prioritise effectively
Maintain confidentiality and exercise discretion
Strong work ethic
The Offer
12-month fixed-term contract. Salary up to approximately €40K–€50K plus pension and healthcare. Four days office based in Shannon with one day remote/wfh available. Candidates holding restricted visas or requiring sponsorship will not be considered; must be available to interview in person.
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