Basic Role Summary:
Reporting to the Senior Manager QA Compliance/QP, the main objective of this role is to support the control, issuing, and circulation of documentation for Chanelle Pharma companies.
Location: Onsite at our facility in Loughrea.
As our Document Control Administrator, your key responsibilities will be as follows:
* Maintain and update an efficient documentation system compliant with the company quality system and GMP for all controlled documents using up‑to‑date word processing and software tools.
* Prepare, circulate, and control all new and updated procedures (e.g., SOPs, Forms, Work Orders), ensuring agreed target dates are met.
* Provide support and training to personnel on the essential elements of the documentation system.
* Manage the Archive Room, including setting up logs with document names, batch numbers, and locations; control access to ensure accurate tracking of documents.
* Maintain and update the Jordan documentation folder on the system with current revisions, informing stakeholders when documents are revised or made obsolete.
* Issue document numbers for controlled documents, SOPs, Forms, MWOs, PWOs, etc., for use within Chanelle.
* Track review dates of controlled documents and follow up with departments as required.
* Carry out administration duties such as filing, typing, record keeping, and archiving completed documents to ensure all administrative tasks are up to date.
* Update current and obsolete contents pages and folders on the system, ensuring filing and record keeping remain current.
* Ensure quality procedures are followed in all areas and prepare suggestions or change notices to support continuous improvement.
* Ensure timely feedback on documentation queries as appropriate.
* Ensure the work area is kept tidy and organised.
* Act as Training Administrator for the QA department, including updating the versatility sheet.
* Update HR with training hours from QA.
* Create, update, add, and validate veterinary and medical shelf-life forms.
* Approve new and updated Master Packaging Work Orders.
* Update reject notice figures on the VM board and follow up on closure of reject notices.
Qualifications and Experience:
* Experience in document control or administration within a regulated or GMP environment desirable.
Skills and Competencies:
* Proficient in Microsoft Word and Excel.
* Strong attention to detail and accuracy.
* Excellent organisational and administrative skills.
* Ability to manage documentation systems effectively and meet deadlines.
* Good communication skills and ability to support queries professionally.
* Ability to maintain accurate records and follow procedures consistently.
Applicants from diverse backgrounds, including those returning after a career break or with transferable skills from non-traditional career paths, are encouraged to apply. We value varied experiences and are committed to fostering an inclusive environment that supports individuals with disabilities.