The role of a Receptionist/Administrator at our firm is an exciting opportunity to support the administration of our offices.
This position is ideal for someone who is organised, approachable and adaptable, with a passion for providing excellent front of house support.
Key Responsibilities
* Manage reception phone calls, screening and forwarding them as needed.
* Welcome visitors and clients in a friendly and professional manner.
* Maintain a tidy and welcoming reception area.
* Booking meeting rooms and organising catering for same.
* Using our document management system to scan in post-in and post-out.
* Coordinating office activities and operations to ensure efficiency and compliance to company policies.
* Managing client correspondence (email, letters, post, packages etc).
* Perform a variety of administrative tasks such as data entry, filing, scanning, and photocopying, while maintaining strict client confidentiality.
* Track and send reminders to both office locations of relevant statutory filing deadlines.
* Assisting various teams during meetings (catering, refreshments, meeting rooms, overnight accommodation booking etc).
* Maintaining office supplies, refreshments and equipment.
Requirements
* Previous experience working in a reception/office environment is desired.
* Experience working within a professional services environment would be an advantage.
* The ability to collaborate with co-workers, clients, and suppliers.
* Working knowledge of MS Office suite and Zoom.
Benefits
We offer a supportive and collaborative working environment that allows you to thrive professionally and personally.
We will support your career growth by offering first-hand client experience, exposure to senior leadership from the outset, and mentoring programs.
Our core values are:
* Putting People First.
* Making A Positive Difference.
* Being In It Together.
* Keeping it Clear and Concise.
* Stepping In & Owning It.
Skills
* Communication
* Flexibility
* Front office
* Reception
* Secretarial
* MS Office