Holmes O'Malley Sexton LLP is a leading national Irish law firm, with offices in Dublin, Cork and Limerick, dedicated to providing a range of commercial and personal legal services. Our brand is one of quality, knowledge, experience and value delivered through a timely, friendly and cost-effective service.Holmes O'Malley Sexton LLP are passionate about attracting and retaining talented individuals who wish to develop their own careers through being part of their team.Summary of Job:To perform the duties of a personal secretary to the relevant solicitor/partner within the Defence Litigation department. To assist in the secretarial and administrative functions of the section. To ensure the smooth operation of the section of the office on a day-to-day basis.Principal / Regular Duties and ResponsibilitiesTo act as main contact person on behalf of the relevant solicitor/partner in relation to the office functions and activities, to answer queries as required and accurately relay information internally, and to external bodies and the general public.Use Dictaphone system to prepare and type documents regarding correspondence, legal submissions, etcTo perform the duties of personal secretary to the relevant solicitor/partner, plan and maintain diary/appointments to ensure time is managed effectively; open & scan post as required, assess and prioritise same if required, action matters accordingly; respond to enquiries (mail, phone, in person, email), organise travel arrangements;Required to have detailed knowledge of legal procedures.Understanding of and ability to use "Partner "document management system.To manage and adhere to the particular reporting requirements of differing clients,Manage the input of management information on IT database in an accurate and timely manner.To support the solicitor/partner in the various areas which fall under his/her remit. To prioritise work accordingly.To work to continuous deadlines and perform duties in a highly confidential environment.To maintain contact with staff from all areas within the company and externally with clients, medical professionals, insurance companies, counsel etc.To manage the filing system for the relevant solicitor including indexing material, identifying and opening new files, efficient retrieval of files on a day-to-day basis.To respond on own initiative to general queries and requests for information/assistance. To deal with queries from senior personnel in company and externally as requiredAt all times working efficiently using own initiative, taking responsibility without direction and using discretion when dealing with company matters, cases and individuals.To perform general office duties as required to collate, type, layout, photocopy, assemble, bind and dispatch correspondence etc.To arrange various meetings and ensure that the following are carried out if required:o arrange meeting, venue and appropriate refreshmentso notify each member of each meetingo timely circulation of agenda and documentationo ensure members who do not attend meetings receive documentationo draft minutes/reports and appropriate correspondence and ensure they are circulatedo Cross reference minutes/reports with relevant file(s) to enable easy retrieval of documents dealt with at the meetingTo undertake postal duties on a rota basis.To undertake other appropriate duties assigned by the relevant solicitor/partner or his/her nomineeQualification & SkillsLeaving Cert, ideally honours English.Secretarial Course with high scores in Typing & Accuracy.Experience in Defence LitigationStrong attention to detail.Excellent IT skills.Excellent Communication & Interpersonal skills.Organisational ability & Time Management skillsDependable and ability to use discretion.Benefits include:Competitive salary - dependent on experienceAdditional annual leave daysSick pay entitlementsPensionLife cover and PHI income protection coverDeath in Service coverPaid professional subscriptionsTravel Saver Incentive SchemeBike to Work SchemeEmployee Wellness ProgrammeFresh fruit dailyOrganised sports and social activitiesEmployee Assistance Programme for you and your family membersFree eyesight testingFree annual flu vaccineDry cleaning collection and delivery serviceJob Type: Full-timePay: €30,000.00-€40,000.00 per yearBenefits:Additional leaveBike to work schemeCompany eventsEmployee assistance programWellness programWork from homeWork Location: In person