Executive Assistant - Commercial 1
Application Deadline: 30 June 2025
Department: Executive Assistant
Employment Type: Permanent - Full Time
Location: 10 Earlsfort Terrace, Dublin 2, D02 T380
Reporting To: Practice Administrator Commercial 1
Description
Arthur Cox is one of Ireland’s leading law firms and is the 2025 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way.
At Arthur Cox, our Executive Assistants are the bedrock of our business. We are determined to support the career aspirations of our ambitious and talented employees. This also allows us to offer comprehensive market-leading services to our clients, continuing the success and growth of our business.
You will have a solid and proven track record as an Executive Assistant, as you will be supporting our Technology and Innovation Group, which is the largest legal team in Ireland dedicated to specialist data protection, IT and intellectual property law, as well as colleagues across our Commercial team.
For further insights into the role of an EA in Arthur Cox please view: Career Journeys Martin Shiels: https://youtu.be/Q_v61VDe6Ig
Key Responsibilities
* Providing comprehensive administrative and secretarial support to partners and associates in the Technology practice group and wider Commercial team.
* Comprehensive email and diary management.
* Managing AML requirements for client onboarding, ensuring all procedures are followed.
* Managing the billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
* Managing audit/accrual requests for clients.
* Maintaining electronic files to ensure all records are up to date and easily accessible.
* Creating, editing and formatting legal documents and templates.
* Digital dictation.
* Co-ordinating travel arrangements, meetings and itineraries.
* Processing expenses.
* Maintaining and updating client marketing database.
* Ad-hoc duties as required.
Skills Knowledge and Expertise
* 4+ years’ experience as a Legal Secretary PA/EA.
* In-depth experience with client billing/payments systems.
* Excellent IT Skills in Microsoft Word, Excel and PowerPoint.
* High degree of attention to detail.
* Typing skills of at least 60 words per minute.
* Excellent interpersonal and communication skills.
* Excellent organisation skills with the ability to prioritise workload.
* Team player, who can also work on their own initiative.
* Excellent oral and written communication skills.
Benefits
We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
* Market leading salary
* Discretionary annual bonus scheme
* 25 days annual leave allowance
* Leading hybrid working policy
* Immediate pension scheme
* TaxSaver and Bike to Work scheme
* Healthcare
* Full gym and wellness programme
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