Join the Mater Private Network The Breast Institute is seeking a highly motivated and experienced Full-Time Consultant Secretary to join our fast-paced environment.
This crucial role provides comprehensive secretarial and administrative support to a number of Consultants, ensuring the efficient and professional operation of their private practices and maintaining the highest standards of patient care.
If you have a strong focus on detail, exceptional organisational skills, and a commitment to patient safety, we want to hear from you.
Key Duties Responsibilities The successful candidate will be responsible for managing all aspects of the Consultants' private practices, including: Practice Management: Ensuring the efficient operation of a group of Consultants' private practices, adhering to all Mater Private Network standards.
Patient Liaison: Dealing with all patient interactions in an efficient, professional, and sensitive manner.
Scheduling Coordination: Managing and ensuring all clinics across multiple locations are fully booked .
Scheduling patients and dealing with all referrals within set time frames.
Proactively refilling all cancellation slots.
Submitting all theatre bookings in a timely manner.
Clinic Support: Attending Consultant clinics in Dublin and ensuring all necessary patient documentation is available.
Communication Administration: Monitoring and actioning all emails, voicemails, and text messages professionally.
Answering telephones efficiently.
Taking payments on behalf of the Consultants.
Sending on referrals for testing and bookings as required.
Completing a monthly finance report for Consultants and the hospital.
Safety Accuracy: Ensuring patient care and safety are always adhered to, and all work is carried out accurately and efficiently.
IT Systems: Proficiency in MS Word, Excel, Microsoft Outlook, iMedDoc, and the Hospital Patient Administration System.
Ad Hoc Tasks: Completing other tasks as assigned from time to time.
Education, Skills Knowledge Required Experience: A minimum of 2 years of experience in a similar role is essential.
Education: Leaving Certificate standard of education is required, with a Medical Secretary Diploma or equivalent qualification desirable .
Essential Skills: Strong attention to detail and a high degree of accuracy.
Excellent coordination skills and the ability to work under pressure to meet tight deadlines.
Excellent interpersonal and communication skills, with a proven awareness and sensitivity towards patient needs .
The ability to use initiative to enhance the Service.
Flexibility with working hours to suit Consultant clinics.
MATER PRIVATE NETWORK IS AN EQUAL OPPORTUNITES EMPLOYER.