Are you a highly organised professional who thrives in a fast-paced environment and enjoys supporting senior leadership while working with digital tools and systems?
We’re looking for an Executive Assistant & Business Support Specialist to join our Ireland East team. You will support the Managing Director and senior leadership team, playing a key role in administration, coordination, reporting, and internal communications.
Key Responsibilities
* Executive Support Provide high-level PA support to the Managing Director for Ireland East, including diary management, travel planning, stakeholder coordination, and meeting preparation.
* Team Administration Act as a central point of contact for the broader leadership team across the Ireland East business unit.
* Meeting & Event Coordination Organise internal meetings, leadership forums, and board packs; take ownership of agendas, materials, logistics, and minutes.
* Digital Tools & Reporting
o Support reporting using Power BI, SharePoint and CRM systems.
o Assist in maintaining accurate records and dashboards through structured reviews and data cleansing.
o Support end users on internal systems and promote best practices.
* Presentation & Document Preparation
o Prepare high-quality internal and external documents using PowerPoint and SharePoint.
o Support visual formatting and layout of reports, dashboards, and communications.
* Cross-Functional Support Liaise across departments to gather updates, track actions, and ensure alignment on business initiatives.
About You
* 2+ years in a PA, Executive Assistant, or Business Support role.
* Strong organisational skills and confidence managing senior stakeholders.
* Comfortable using digital tools (Excel, PowerPoint, SharePoint, Outlook) and reporting platforms (Power BI, CRM).
* Excellent written and verbal communication.
* A proactive mindset, detail orientation, and ability to juggle multiple priorities.
* Experience in the construction or engineering sector is a bonus.
You will have
* Relevant administration certification (e.g. ECDL, Pitman Training, QQI Office Admin or similar) desirable.
Why Join Us?
* Work directly with senior leaders and gain exposure to business strategy and operations.
* Be part of a collaborative and high-performing team.
* Enjoy a varied role where you’ll help shape how the team operates, communicates, and tracks progress.
* Access ongoing training and development.
Ready to Apply?
If you're a detail-driven, systems-savvy team player who takes pride in supporting leaders and making operations run smoothly — we’d love to hear from you. #J-18808-Ljbffr