Executive Assistant
* Location: North Dublin (near Airport)
* Employment Type: Permanent
* Working model: Primarily onsite (with some flexibility)
* Reporting To: Group Chief Finance Officer
* Salary: €55,000/annum, 25 days leave, 5% bonus, Pension, Healthcare
The Role:
We are seeking a highly organised and experienced Executive Assistant to join our client's team and provide dedicated support to the Group Chief Finance Officer and other members of the Executive Team. This is a pivotal role that requires a proactive, discreet, and solutions-focused professional who thrives in a fast-paced environment and can manage multiple priorities with confidence.
The successful candidate will have a proven track record of supporting senior executives, managing complex schedules, coordinating high-level meetings, and handling sensitive information with professionalism and integrity. In addition to executive support, the role includes oversight of key office administration functions, ensuring the smooth running of day-to-day operations at our North Dublin office.
You will be a trusted partner to the Executive Team, demonstrating initiative, sound judgment, and a commitment to excellence. This is an exciting opportunity to contribute to a purpose-driven organisation and play a key role in enabling our leadership team to deliver on strategic priorities.
Responsibilities:
* Provide high-level executive support to the Group Chief Executive Officer, Chief Finance Officer and other C-suite members, including complex calendar management, prioritisation of meetings, and gatekeeping responsibilities.
* Prepare briefing documents, reports, and presentations for executive meetings and board-level engagements.
* Manage confidential and sensitive information with discretion and sound judgment.
* Lead coordination of executive travel, including international itineraries, visa arrangements, and logistics.
* Support the Group CEO/ CFO in managing direct reports' processes (e.g., expenses, leave, performance reviews) and liaise with divisional CEOs as needed.
* Lead planning and logistics for internal and external events, including conferences and offsite meetings across multiple geographies
* Liaise with senior internal and external stakeholders on behalf of the Executive Office.
* Proactively identify opportunities to improve administrative processes and implement best practices.
* Ad hoc support across the Group Finance and People & Culture departments.
About You – Key Skills and Experience:
* Minimum 3–5 years' experience supporting C-suite executives in a corporate environment.
* Demonstrated ability to manage competing priorities and work independently with minimal supervision.
* Strong stakeholder management and interpersonal skills, with the ability to influence and build relationships at all levels.
* High level of discretion, integrity, and professionalism.
* Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
* Experience with SAP and other enterprise systems is highly desirable.
* Project coordination or support experience is a plus.