Job Title: HR Administrator
Department: Human Resources
Reporting to: HR Operations Manager
Contract Duration: FTC (Maternity Cover)
This role is part of a high performing HR Team which is responsible for delivering and managing the end-to-end employee lifecycle. The HR Administrator acts as a first point of contact for employees and is a key contributor to creating an engaging experience. This role will afford you the opportunity to develop by leading on case management and HR projects and has a clear career path to progress into business partnering.
The Role:
In this role you will be responsible for:
* Acting as the firm administrator for the Law Society, management of the annual Practising Certification renewal process, co-ordinating PPC application packs for new trainee solicitors and organising qualification documents for those completing their training.
* Co-ordinating all leave activity within the firm (e.g. annual leave, family leave and sickness-related absence).
* Updating and maintaining employee data on our HR system (PeopleXD, formerly CoreHR), for new and existing employees.
* Assisting with employee queries and troubleshooting system issues as they arise, finding solutions to enhance system accuracy and efficiency.
• Managing the firm's Travel Pass and Cycle to Work schemes, ensuring monthly/annual tickets are organised, system updates are made and applicable deductions communicated to payroll.
* Co-ordinating the leavers process, ensuring all documentation is collected, appropriate parties are informed of any upcoming departures and exit interviews are scheduled.
* Completing employment references as requested, always ensuring a high level of accuracy.
* Managing monthly payroll for starters, leavers, employee leaves and any applicable employee related benefits.
* Providing administrative support with the HR mailbox, assigning queries and responding to employees in a timely manner.
* Working with the HR team to continuously identify and introduce process improvements and act as a process owner for key projects and processes.
* Support on records management for the HR team, creating employee files for new joiners, adding relevant documents to existing employee files and ensuring personal data is stored in line with GDPR obligations
* Support the HR Business Partner on the probation process, arranging check ins with employees and partners/managers, ensuring the process is conducted in a timely manner
* Preparing monthly, quarterly and annual data reports (e.g. headcount, absence, leave) and other general HR reports, working with the team to develop a reporting dashboard for the business.
* Providing support for HR projects and new initiatives.
* Assisting with ad-hoc tasks within the HR Operations team, as and when requested.
* Key member of the HR team, responsible for role modelling and driving a high-performance culture where employees are empowered to reach their potential.
Skills & Experience
Essential
* 3rd level qualification, in Human Resources or a related discipline.
* A service mindset, have excellent verbal and communication skills
* Focus on accuracy and an excellent eye for detail.
* High level of computer proficiency (Microsoft Word, Excel, and Outlook is essential
* Strong organisational, analytical, and problem-solving skills
* Resilient, you want to make a difference, you can navigate change, meet deadlines, and manage competing priorities.
* Work on your own initiative and are you excited to work as part of high performing HR team.
* You want to learn and embrace opportunities in the team to develop yourself.
Desirable
* Previous experience in legal or professional services.
* Experience with Access XD (formally CoreHR)
About us
William Fry LLP is one of Ireland's leading corporate law firms with offices in Dublin, Cork, London, San Francisco, and New York. We have over 310 legal and tax professionals and over 460 staff. Our client-focused service combines technical excellence with commercial awareness and a practical, constructive approach to business issues. We advise leading domestic and international corporations, financial institutions and government organizations.
William Fry is an equal opportunity Employer committed to recruiting people from diverse backgrounds and building an inclusive culture which harnesses the unique perspectives and skills of our people to deliver award winning innovative solutions to our clients. We are proud to be accredited as Investors in Diversity by the Irish Centre for Diversity. Please let us know if you require specific arrangements during the recruitment process. We'll do everything we can to support you. We operate a hybrid working model with three days worked in our office and two days working from home. All information disclosed will be kept confidential.