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Responsibilities:
Reporting to the Project Manager and Contracts Manager, this individual will be involved in setting up and coordinating a site office with lots of opportunity to learn and develop. This role will involve working closely with an amazing team of Contracts Manager, Quantity Surveyor, and a Health & Safety Officer to ensure all administration functions are uploaded to company systems.
Location:
Sligo
Role:
Site Clerk
Responsibilities:
Reporting to the Project Manager and Contracts Manager, this individual will be involved in setting up and coordinating a site office with lots of opportunity to learn and develop. This role will involve working closely with an amazing team of Contracts Manager, Quantity Surveyor, and a Health & Safety Officer to ensure all administration functions are uploaded to company systems.
Role Responsibilities
* General Administration duties include data entry for BC(A)R throughout the project duration, material ordering, material submittals and other site matters including timesheets.
* Update weekly material registers.
* Update weekly plant registers of owned and hired plant separately.
* Material and plant requisition, in liaison with the foreman.
* Weekly time related resource registers - in conjunction with the material and plant registers, the Site Administrator will register all time related Preliminaries resources [including hired plant & equipment, security, waste removal, fuel use, utility meter count, labour resources and the like]
* Site safety inductions - carry out site safety induction, registration of inductees and associated statistics.
* Site management - responsible for ordering of stationary, cleaning & PPE supplies, signage, and waste skip control
* Assist Health & Safety tasks including collation and reviewing Safe Systems of Work forms and obtaining sub-contractor safety documentation.
* Assist with site access & egress control.
* Monitor weekly material delivery tickets.
* Uploading copies on concrete and material tickets
* Procure and register material testing information including concrete cube tests, fill material and the like.
* Submits technical information to the design team - from site management.
* Monitors the snagging on site - is the point of contact from sales to finishing Forman - release of keys, distribution of snag lists.
* Handling of ESG reporting for the site
* Document management for drawing registers both hard and soft.
* Co-ordinating aftercare / snags onsite - link between site management and aftercare/snags management. Keeping a tracker of all snags through all stages of the project.
General
* Assisting with Day-to-day management of the site, including supervising and monitoring the site labour force and the work of subcontractors
Health and Safety
* Assist Site Manager to ensure that the works are delivered in the safest manner possible, with the support of the Site Manager, EHS Advisor and Contracts Manager, in accordance with all legislative requirements.
* Assist to ensure contractors on site execute works as per their approved method statement & risk assessment.
* Support Project Manager in giving daily site briefings to the workforce prior to starting work. This is vital to ensure interface risks between subcontractors are safely managed.
* Ensure the highest standards of housekeeping are maintained.
* Reporting of all safety incidents and/or accidents to the Safety Advisor & Company Directors in strict accordance with company protocols
* Help the company achieve our goal of Zero Harm on all our worksites to all our workers and third parties we interface with
Technical/Quality
* Supervision of site engineering resource in the timely execution of out setting out and surveying activities for various building trades
* Ensuring that the project is delivered snag free to the satisfaction of the Client.
* Coordinate and liaise with Project Manager, Contracts Manager, Site Engineers and Services Coordinator to ensure that all subcontractors and site personnel have timely and accurate information.
* Assist in resolving any unexpected technical difficulties and other problems that may arise from revised details issued or from situations as they arise on site.
* Ensuring that all materials used, and work performed are as per specification and drawing requirements.
* Ensuring that all subcontractors execute their works as per their approved Inspection and Testing Plans and sign off inspection records as required.
* Assist in ensuring the RFI process is managed on site and the associated register kept up to date.
* Ensuring the submittals process is managed on site and the associated register kept up to date.
Management
* Assist in managing requisition process for all materials and plant on site.
* Being familiar with the contract documents supplied by the Client/architect.
* Monitor progress against the Contract Programme and escalate any delays or risk of delay to the Project Manager and Contracts Manager to mitigate.
* Assist in the production and revision of the contract and sub-programmes with the Contracts Manager & Planner
Minimum Requirements
* Relevant Qualifications in Construction/Project Management (desirable)
* Previous experience as a Site Clerk / Site Administrator / Site Secretary / Document Controller.
* Strong IT skills.
* Must be proficient in Microsoft Word, Excel and PowerPoint.
* Must be a good communicator, both verbally and in writing.
* Be a good team player, flexible, adaptable, reliable and punctual
* Capable to work on own initiative
* Willingness to learn.
* Self-starter with good judgment when working under pressure.
* Full Drivers Licence
What's in it for you?
* Competitive Salary
* Company Laptop
* Company Phone
* Supportive Environment
* Opportunities for Progression
* Flexibility between office locations in Sligo and Maynooth when not on site.
* Professional Development Support and Mentoring For Persons Looking For Professional Qualifications With Recognised Bodies.
* Continuous Professional Development Training (CPD)
* Peace of Mind with Life Insurance Income Protection
* Access to Lifestyle Benefits -Bike to Work Scheme, Gym Membership
* Employee Assistance Programme
* Loyalty Reward Scheme (Earn Additional Leave for Service Served)
* Referral Reward Scheme
* Social Club
Kilcawley Construction are an Equal Opportunities Employer. At Kilcawley Construction, we firmly believe in providing equal opportunities to all our employees, regardless of their background, race, gender, or any other characteristic. We are committed to fostering a diverse and inclusive work environment that encourages innovation, creativity, and collaboration. To ensure that we maintain our high standards, we constantly monitor our systems and motivate our employees to exceed expectations. Our ultimate goal is to create a workplace where every individual can thrive and reach their full potential.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Construction
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