Rural Auctioneering Administrator Role
We are seeking a proactive and organised administrator to join our small but busy office team. Your contribution will be key to smooth day-to-day operations and excellent client service.
Key Responsibilities:
* CRM & Scheduling: Manage property appointments in a web-based system and keep the Director updated.
* Diary, Emails & Calls: Coordinate the Directors diary, field phone calls, and manage email correspondence.
* Property Listings: Maintain and refresh ads on various platforms ensuring accuracy and engagement.
* Marketing & Advertising: Coordinate press ads, signage, and in-office window displays.
* Property Prep: Photograph and measure properties; arrange BER assessments as needed.
* Client Communication: Handle calls and emails promptly and brief the Director on all developments.
* Leasing & Valuations: Assist with lease renewals, tenant liaison, and valuation report preparation.
* Financial Admin: File invoices, reconcile accounts with the company secretary, and manage VAT/compliance paperwork.
* General Admin: Keep client files up to date and support the Director with ad hoc tasks to ensure the office runs efficiently.
Candidate Profile:
* Rural Auctioneering Experience: Prior work experience with a rural-based auctioneering firm is essential.
* Farming Knowledge: Some understanding of day-to-day farming activities is beneficial.
* Independent Worker: Ability to carry out responsibilities without regular supervision.
* Communication: Strong written and verbal skills; confident engaging with clients and colleagues.
* Computer & Mapping Skills: Proficient with Microsoft Word and Microsoft Office suite. Comfortable using CRM systems and Google applications. Experience identifying properties on Google Maps/Earth from Eircodes or Folio numbers.
* Regulatory Knowledge: Familiar with PSRA requirements (Property Service Agreement, ID checks). Knowledge of Anti-Money Laundering regulations.
Additional Information:
* Hours: 9 am - 5.30 pm, Monday to Friday.
* Growth: Genuine opportunity to build your career in property and auctioneering.
* Variety: No two days are the same; you'll gain broad exposure across all aspects of the business.