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Overview
Whitewater is a leading provider of innovative and sustainable water treatment engineering systems operating in Ireland, the UK and across Europe in the Data Centre, Pharma, Power and Industrial sectors. We design, install, commission, and maintain water treatment solutions to meet clients' needs, prioritising safety, reliability and environmental sustainability. Whitewater Group is headquartered in Bray, Co. Wicklow with a satellite office in Naas, Co. Kildare, and operates from European bases in Spain, Sweden, Finland and the UK, with plans for further offices.
Role Description
We are seeking a motivated and organised Project Management Coordinator to join our growing team. This role provides essential support in the planning, execution and delivery of water treatment projects across Europe. The Project Management Coordinator will work closely with Project Managers and cross-functional teams to ensure smooth coordination of project activities, effective resource allocation and implementation of robust project controls. The ideal candidate will have experience in scheduling, cost control, document management and general project coordination, with a strong ability to manage competing priorities and ensure successful project outcomes.
Main Duties & Responsibilities
* Support Project Managers in the planning, scheduling and tracking of project activities across all stages (design, procurement, construction, commissioning).
* Monitor project schedules, resource allocation plans and cost tracking systems to ensure projects remain on target.
* Monitor and update project trackers, budgets and reporting dashboards.
* Manage document control processes including uploading, revising and tracking documentation on client and internal systems.
* Assist in the preparation of project progress reports, forecasts and client handover documentation.
* Coordinate multi-disciplinary project teams to ensure seamless communication and integration of engineering, procurement and construction activities.
* Organise and participate in project meetings, take minutes, track action items and ensure timely follow-up.
* Ensure that ISO and quality assurance documentation is prepared, maintained and audit-ready.
* Identify risks or bottlenecks and escalate issues to Project Managers to support timely resolution.
* Maintain strong and proactive communication with clients, subcontractors and internal teams to ensure alignment with project goals.
* Contribute to continuous improvement initiatives by capturing lessons learned and supporting process development.
Relevant Qualifications & Experience
* Bachelor's degree in engineering, Construction Management, Business or a related field.
* 2-5 years' experience in project coordination, project controls, or project management support, ideally in engineering, construction or water treatment sectors.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint) with knowledge of MS Project or Primavera considered a strong advantage.
* Familiarity with ERP, cost control systems or project management software.
* Strong organisational and time management skills with the ability to manage multiple priorities.
* Excellent communication skills (written and oral) with the ability to present information clearly and effectively.
* Strong attention to detail and ability to work independently as well as within a multidisciplinary team.
* Eligible to work in the EU with all necessary work permits.
Benefits
* Competitive salary for the right candidate
* Pension scheme
* Annual bonus
* Opportunity for career progression within a rapidly growing international company
* Exposure to large-scale projects across multiple European sectors
Job Details
* Seniority level: Not Applicable
* Employment type: Full-time
* Job function: Project Management and Information Technology
Location: Dublin, County Dublin, Ireland
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