TTM Healthcare are proud to partner with our client in the Public Sector to recruit a temporary Grade IV Medical Secretary in Galway.
Location: Tuam
Hours: 9am to 5pm, 35 hour working week
Contract: Temporary 6 month initial contract
Pay-rate: €19.50 – €30.07 per hour depending on previous relative public sector experience
Available for an immediate start
Key Responsibilities
* Report directly to the Director of Counselling and provide day-to-day administrative assistance.
* Prepare agendas, attend meetings, and produce accurate and timely minutes.
* Maintain efficient filing systems, both electronic and manual.
* Update, maintain, and monitor a range of databases and client records using Microsoft Word and Excel.
* Ensure data is recorded accurately and stored in accordance with confidentiality and GDPR requirements.
* Collate and process Freedom of Information (FOI) requests, DPP reports, and client complaints.
* Assist Counsellor Therapists with administrative tasks, including forms, queries, and information requests.
* Provide timely and accurate information to support service delivery.
* Correspond professionally with internal HSE departments and external agencies via email and phone.
* Handle sensitive information with discretion and professionalism.
* Meet and greet clients attending the service, ensuring a welcoming, respectful, and supportive environment.
* Manage client check-ins and direct queries appropriately.
Essential Skills & Competencies
* Proficiency in Microsoft Excel and Microsoft Word (data entry, formatting, basic analysis).
* Strong organisational and time-management skills.
* Excellent written and verbal communication abilities.
* High level of accuracy and attention to detail.
* Ability to handle confidential information with discretion.
* Professional, empathetic, and client-focused manner.
* Ability to work independently and as part of a multidisciplinary team.
Please apply with your updated CV asap.
#J-18808-Ljbffr