Kilkenny - Kilkenny - Ireland
We are recruiting an Administrator to provide structured administrative and documentation support to site-based operational and project teams in Ballydine. This is a hands‑on role with a strong focus on document handling, record control, and general administrative duties. The successful candidate will support the smooth day‑to‑day running of operations by ensuring documentation is accurately maintained, tracked, and accessible, while also assisting teams with routine administrative tasks as required.
Key Responsibilities
Submission, tracking, and control of documentation including task orders, reports, correspondence, and approvals
Maintenance and control of critical documents and records
Checking document criteria and accuracy using Excel
Tracking document status, approvals, and version control
Scanning, filing, photocopying, and uploading documentation to shared systems
Archiving and organising physical and digital records
Manual handling tasks, including moving and organising boxes of files where required
Providing general administrative support to operational and project teams
Assisting with report preparation and routine data administration
Essential Experience & Skills
3–5 years’ experience in an administrative role, ideally within a technical, engineering, pharmaceutical, or facilities environment
Strong IT skills with proven experience using MS Word and advanced MS Excel
High level of accuracy and attention to detail
Well organised with the ability to manage multiple tasks and deadlines
Clear written and verbal communication skills
Reliable, adaptable, and comfortable supporting different teams as required
Additional Information: This is a site-based role requiring a practical and dependable administrator who is comfortable working with documentation, systems, and physical records in a structured environment.
Service line: GWS Segment
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