Transport Administrator
Location:
Dublin Port
Contract Type:
Full-Time, Permanent
We are currently seeking a highly organised and detail-oriented
Transport Administrator
to join a busy transport and distribution operation based in Dublin Port. This is a key administrative role supporting day-to-day transport activities, ensuring compliance, accurate record-keeping, and smooth communication between drivers, management, and external partners.
The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and have a proactive approach to problem-solving.
Key Responsibilities
* Maintain daily transport files, including delivery dockets and driver documentation
* Ensure all truck and driver files are accurate, up to date, and correctly filed
* Maintain vehicle inspection checklists and prepare vehicle defect or accident damage reports
* Update HR and attendance systems, including holidays, absences, and driver contact details
* Process employee and agency driver hours to ensure accurate payroll
* Prepare weekly driver hours reports for employment agencies
* Maintain accurate driver attendance records in line with HSA requirements
* Support health & safety compliance by logging unsafe acts or conditions and maintaining PPE records
* Prepare operational reports including rotas, telematics reports, invoices, audits, and stock figures
* Liaise with scheduling teams regarding driver availability and time off
* Manage fleet records, including tax, CVRT, ADR, periodic and annual test dates
* Book vehicle testing and distribute discs/certificates to relevant vehicles
* Maintain driver rosters and truck availability schedules
* Issue purchase orders and work authorizations
* Maintain training records, book courses, and communicate training requirements
* Ensure notice boards are up to date with current business information
* Provide Known Supplier documentation and maintain supplier records
* Place orders with internal and third-party suppliers as required
* Handle incoming and outgoing calls, resolving queries efficiently
* Assist the Transport Manager with daily operational and administrative tasks
Requirements
* 1–2 years' experience in a transport, logistics, or administrative role
* Strong organisational skills with excellent attention to detail
* Proficiency in Microsoft Office, particularly Excel and Outlook
* Ability to manage multiple priorities in a fast-paced environment
* Strong written and verbal communication skills
* Experience with transport or fleet management systems is an advantage
* A proactive, solution-focused mindset
* Ability to work independently and as part of a team
* Knowledge of transport regulations and compliance is desirable but not essential
* Flexibility to adapt to changing operational needs
Benefits
* Competitive annual leave entitlement plus bank holidays and additional company days
* Pension contributions
* Private health insurance contributions
* Life assurance and income protection
* Employee assistance programme
* Professional development and sponsorship opportunities
* Employee discount schemes
* Cycle to Work scheme
* Eye test and flu vaccine contributions
* Subsidised canteen facilities
* Social events
* Free on-site parking