We are recruiting a Senior Legal Secretary for large Dublin law firm with offices globally.You will provide general secretarial and administration services as part of the secretarial team in a firm who are innovating and modernising the Secretarial workload.
Dublin 2 offices Hybrid working environment- 3/4 days onsite per week Excellent salary plus benefits full healthcare, pension, life assurance Working collaboratively with the rest of the team, your duties will include: Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place Acting as a mentor to less experienced members of the team and supporting them in their development.
Managing fee earner expectations in terms of deadlines and status of tasks undertaken Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers.
Liaising with third party provider to obtain visas and producing detailed itineraries Understanding document management processes (iManage) Utilising document production for the creation of all first draft documents Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes Understanding the client matter opening, client reporting and client balances processes In order to be considered you will have: 3-4 years experience as a Legal Secretary in a corporate environment.
Strong working knowledge of MS Office suite, billing systems and document management software.
Strong organisation and prioritisation skills Good verbal and written communication skills Eager to learn and develop skills Adopt a can do attitude For further information on this role please contact Sarah Ryan in Lex Consultancy.
Please note only candidates that match the minimum job requirements above will be contacted for this role.
Skills: Administration Billing Legal Documents