School Coordinator Assistant
The Gaiety School of Acting is seeking an enthusiastic, efficient and creative Coordinator Assistant.
Duties & Responsibilities include:
Administrative:
1. Manage Fee Collection
2. Administration and coordination of Direct Debit mandates
3. Ensuring all staff are Garda Vetted and up to date in Child Protection training, and booking training where applicable.
4. Assigning Tutors to classes, finding cover if and when appropriate
5. Implementing and enforcing policies and procedures relating to governance and course delivery
6. Assisting with the preparation and dissemination of all paperwork for students prior to commencement
7. Booking of venues and staffing appropriately for classes and events
8. General administrative duties
9. Scheduling and booking of theatre visits and lectures
10. Any other duties as agreed with the Co-ordinator or General Manager as deemed necessary
11. Creating & monitoring a host rota for weekend drama classes
12. Overseeing the smooth running of Young Gaiety classes on Saturdays during term time.
Communications:
13. Developing and maintaining good communication with all tutors to facilitate improved feedback and awareness of course/student issues
14. Assist in the coordination of one staff meeting per term for each of the programme areas
15. Communicating with students and Young Gaiety parents where needed
Production:
16. Assist the coordinator with all showcase performance management through meeting with tutors, identifying requirements, communicating with admin staff, obtaining sign off on expenses, and managing the communication with students.
17. Ensure that all Company performances are properly resourced and prepared for.
18. Front of House Duties as required.
Person Specification
Essential skills and experience:
19. High level of literacy, communication and organisational skills
20. Computer literacy and knowledge of google suite
21. Ability to work in a constantly busy work environment with a high level of time management
22. Problem solving skills
23. Excellent communication skills
24. Ability to manage several tasks and projects simultaneously
25. Team player
26. Fluent English
27. Resourcefulness
28. Creativity
29. Works on initiative
Desirable:
30. Minimum of 1 year experience in an administrative role
31. Knowledge of and interest in arts/theatre/education
32. Experience working with Spektrix software or similar CRM/ ticketing system
Salary and Hours:
The salary for this post is €14.15 per hour/ €29,432 pro rata/ €18,395 gross. This post is 25 hours per week.
Work outside these hours may be required. No overtime is payable, however time in lieu is offered.
GSA offer the Bike to Work scheme