Investment Coordination & Operations SpecialistOur global Pharmaceutical client are seeking an Investment Coordination & Operations Specialist on an initial 12 month contract with the view to an extension for the right candidate. Our clients Dublin manufacturing site is progressing through a period of significant investment and innovation, supported by a broad portfolio of capital projects, R&D initiatives, and transformation programs. The site has secured IDA grant approval and routinely submits R&D tax credit applications to Irish Revenue. To support this work, we are building a team responsible for ensuring investments are well managed, well documented, and fully compliant with funding and regulatory requirements.The Investment Coordination & Operations Specialist will provide the day-to-day organisational, analytical, and documentation support required to keep these processes running smoothly. The role works closely with the Transformation Lead, Finance, Engineering, Operations, and third-party partners to ensure investment activities are efficient, transparent, and aligned with internal and external expectationsResponsibilities:1. Investment Activity CoordinationSupport the planning, organisation, and tracking of site investment activities across capital, R&D, and innovation projects.Maintain clear documentation on project progress, spend, milestones, and resourcing.Help coordinate the flow of information and updates between project teams and leadership.2. Tracking of Spend, Invoices & Supporting DocumentationMaintain organised records of invoices, purchase orders, expenditure, and relevant documentation associated with investment and R&D activities.Monitor and record spend patterns and ensure supporting details are available and accurate.Distinguish and document spend categories (e.g., capital, operational, R&D-related) based on guidance from Finance.Support the preparation of scheduled spend reports or summaries.3. Resource & Activity Allocation SupportTrack resource utilisation across relevant projects, including internal labour contributions and contractor involvement.Maintain logs, trackers, and summaries that support downstream funding applications and internal reporting.Work with teams to ensure their time and activity records are accurate and up to date.4. IDA Grant Support & Drawdown PreparationMaintain structured, audit-ready documentation required to support IDA grant drawdowns.Organise and validate the information required for each funding milestone or claim.Ensure records align with approved project scopes and IDA conditions.Work with Finance and Engineering to gather supporting materials such as invoices, timesheets, project updates, and evidence of eligible activities.5. R&D Tax Credit Preparation & CoordinationCoordinate the annual collation of materials required for R&D tax credit submissions.Support the gathering of evidence, technical summaries, labour allocations, and eligible spend records.Work with cross-functional SMEs to ensure documentation is complete, consistent, and compliant with Irish Revenue requirements.Maintain structured files to support potential Revenue queries or audits.6. Governance, Organisation & Process AdministrationMaintain templates, trackers, checklists, and logs to ensure investment-related processes are well organised and repeatable.Help ensure documentation is stored correctly and accessible for reviews or audits.Contribute to refining and improving internal workflows related to investment tracking, grant management, and tax credit support.7. Stakeholder Communication & Administrative SupportSupport meeting preparation, including agendas, notes, action tracking, and follow-ups.Facilitate communication between internal teams and external partners regarding documentation or data needs.Assist in the preparation of presentations, reports, and executive updates.Qualifications:Essential3+ years' experience in roles involving coordination, administration, operations, or process support.Strong organisational skills with experience maintaining high-volume documentation or records.Familiarity with invoices, POs, and basic spend or activity tracking.Strong proficiency in Excel and comfort working with enterprise systems (SAP, Oracle, or similar).Ability to work collaboratively with technical teams and cross-functional stakeholders.High attention to detail and a structured, methodical approach to organising work.DesirableExperience within a biopharmaceutical, pharmaceutical, or regulated manufacturing environment.Exposure to government funding, grants administration, R&D activities, or tax credit submissions.Understanding of capital/R&D investment lifecycles or engineering/technical project environments.Experience with reporting tools (Power BI, Smartsheet, or similar).What This Role EnablesSmooth, organised, compliant administration of IDA drawdowns and R&D tax credit submissions.Clear visibility and traceability of investment activities across the site.Strong operational support for site transformation, innovation, and growth programs.Berkley Life Science & Engineering is a specialist consultancy recruiting Life Science & Engineering professionals for organisations throughout Ireland; for more information go to www.berkley-If you would like to discuss this vacancy further or to discuss your career options in confidence, please contact David O'Connell on or send your CV to -