We are currently seeking a motivated and enthusiastic Office Administrator/Receptionist. Based in Dublin HQ, this is a key role responsible for managing general front-desk duties, supporting the team with administrative tasks and ensuring the smooth, professional running of all day-to-day office operations. This fulltime, permanent position is a fantastic opportunity to work in a dynamic, professional environment. The role will involve answering and directing all incoming calls, organising travel across the Company, office administration, maintenance of databases, and provision of administrative support.
The successful candidate will have outstanding organisational and interpersonal skills and will be highly motivated and enthusiastic with a "can-do" attitude.
Excellent attention to detail and the ability to multi-task are essential requirements.
Key Responsibilities:
Reception Management:
* Overseeing the day-to-day running of reception, including incoming calls, greeting visitors and dealing with internal (stationery and other) requests.
* Managing car parking, ordering couriers, handling post and providing ad hoc administrative support as required.
Office Operations:
* Responsible for coordinating the ongoing maintenance and repairs of office equipment, systems and services including facility issues, managing cleaning services and all other facilities on a day-to-day basis.
* Act as the central coordinator for office-related matters including facility contracts, office expenses, annual cost analyses of suppliers, identifying cost efficiencies, workspace needs, fit-outs and access control.
Health & Safety:
* Responsible for daily and weekly health and safety checks, associated documentation and H&S and pandemic supplies.
Travel Management:
* Organise global travel arrangements for staff and external contractors as required.
Event Organisation:
* Support delivery of CSR initiatives and activities as well as company events.
Administrative Support:
* Manage office expenses by raising POs and processing invoices, tracking office operations spend and identifying opportunities for efficiencies.
* Assist with supplier review processes to ensure quality and cost effectiveness.
* Any other ad hoc duties as required.
Abilities and skills:
* Exceptional front-of-house skills and presentation, as befitting a corporate environment
* Excellent telephone manner
* Fluency in English is essential (both oral and written)
* A professional and enthusiastic attitude and friendly disposition
* An ability to work on own initiative and to take ownership of the role
* Previous reception/office administration experience an advantage
* Proficiency in all aspects of Microsoft Office
Intuition is an Equal Opportunities Employer.