Alexandra Dental is a leading provider of dental care with eighteen conveniently located practices across Ireland. We are committed to providing our patients with the highest quality dental care in a comfortable and welcoming environment. We are a dynamic and growing organisation dedicated to clinical excellence, patient satisfaction, and fostering a positive and supportive work environment for our team.
About the Role
We are seeking a highly organised and proactive Assistant to our Head of Operations to provide ad hoc operational support as tasks arise. This role is ideal for someone adaptable, detail-oriented, and comfortable managing a wide variety of administrative and coordination responsibilities on short notice.
The position is flexible and task-based, with workload varying depending on operational needs
Key Responsibilities
Responsibilities may include, but are not limited to:
* Providing general administrative support across operations
* Coordinating schedules, meetings, and appointments
* Preparing documents, reports, and correspondence
* Maintaining and updating internal systems, databases, and records
* Assisting with process documentation and workflow improvements
* Liaising with suppliers, contractors, and internal stakeholders
* Supporting project coordination and task tracking
* Handling compliance-related documentation where required
* Managing ad hoc operational issues as they arise
* Assisting leadership with priority and time-sensitive requests
Skills & Experience
* Proven experience in an administrative or operations support role
* Strong organisational and time-management skills
* Ability to prioritise shifting tasks in a dynamic environment
* High attention to detail and accuracy
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office and/or Google Workspace
* Ability to work independently with minimal supervision
* Problem-solving mindset and proactive approach
Personal Attributes
* Flexible and adaptable
* Reliable and responsive
* Discreet when handling sensitive information
* Comfortable working in a fast-paced environment
* Strong sense of ownership and accountability
Working Arrangement
* Full time Monday - Friday. Occasional Saturdays as they arise.
* 8.30am - 5pm
Reporting To
Head of Operations
Job Type: Full-time
Pay: €16.00-€19.00 per hour
Benefits:
* Employee discount
Work Location: In person