Join KPMG Law LLP, a new and fast growing Irish owned and headquartered Corporate and Business law firm.
We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Law is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make. In joining KPMG Law, you will also become a valued member of our growing team of over 3,200 legal professionals spread across 85 jurisdictions within our global KPMG Law network.
Are you our next
Personal Assistant – Company Secretarial Team
?
Location: Dublin, as part of our hybrid working model.
Grade: Secretary
Contract type: Permanent
We are seeking a highly organised and proactive
Personal Assistant
to provide exceptional support to the Company Secretarial team. This is an exciting opportunity for someone with strong Personal Assistant experience who enjoys variety and wants to play a key role in supporting governance and compliance activities. The role combines traditional Personal Assistant duties with broader administrative responsibilities, offering exposure to corporate secretarial processes and client service.
A Snapshot Of Your Peer Group
* Previous experience in an administrative or secretarial role.
* Strong organisational and diary management skills.
* Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Ability to manage multiple priorities and meet deadlines.
* Excellent attention to detail and accuracy.
* Strong communication skills and a helpful, approachable manner.
* Ability to always maintain confidentiality.
* Experience with Docusign and internal compliance platforms (desirable).
* Knowledge of Companies Registration Office (CRO) processes (advantageous).
* Flexible and proactive attitude with willingness to assist on varied tasks.
Your responsibilities and achievements will evolve as you enhance your career with us. Here is what you can initially expect:
Personal Assistant Duties
* Extensive diary management and scheduling of meetings.
* Email and Outlook management, including monitoring and clearing mailboxes daily.
* Managing travel arrangements and coordinating logistics for meetings and events.
* Assisting with event management and client entertainment.
Administrative & Operational Support
* Typing (audio and copy) and document preparation.
* Creating PowerPoint presentations, proposals, fee quotes, and marketing materials.
* Providing cover for secretarial absences and supporting day-to-day team operations.
* Handling confidential matters with discretion and professionalism.
Compliance & Document Management
* Preparing first drafts of annual compliance documents using internal platforms.
* Completing documentation for Docusign issuance.
* Acting as backup for CRO filing administrator and assisting with filings when required.
* Filing (electronic and paper), scanning correspondence, and managing archives (Paperchase).
Financial Administration
* Assisting with fee preparation, credit notes, and write-offs.
* Coding invoices and inputting timesheets.
Other Duties
* Ordering couriers and stationery.
* Supporting miscellaneous projects and operational initiatives as required.
* Maintaining calm and focus under pressure while meeting client demands.
Your Team
KPMG Law is a dynamic law firm, which provides quality Corporate and Business law services to a wide variety of domestic and international clients. With a specialist focus on Corporate/M&A, Commercial, Regulatory, Employment law, GDPR/Data Privacy, IPT, Structuring, Company Secretarial, Legal Technology/New Law and General Advisory services clients look to us for expertise on the latest knowledge of laws and regulations, industry insight and dedicated support that focuses on the needs and challenges of their business.
Benefits Tailored For You
At KPMG, we understand that life is multifaceted. That's why we offer a flexible benefits package designed to support your unique lifestyle. Our benefits include:
* Discounted Health Insurance: Prioritise your well-being with our health insurance options.
* Additional Annual Leave: Purchase extra leave to spend more time with friends and family or to travel.
* Enhanced Family Leave: Enjoy more time with your family with our generous leave options.
* Emergency Childcare Cover: For times when your regular childcare plans fall through
* Social Events: Connect and network with colleagues through our engaging social events.
* Early Finish Fridays: Start your weekends early on bank holidays and during the summer.
* Relocation Assistance: Smooth your transition if you're moving to Ireland.
* Learning & Development: Access our extensive supports, including LinkedIn Learning, to grow your skills.
Career Progression with Continuous Support
From the moment you join KPMG, you'll receive dedicated support from your performance manager to enhance your skills. Our award-winning Business School provides continuous learning opportunities to deepen your expertise.
Commitment to Inclusion & Diversity
Inclusion, diversity, and equity are at the heart of KPMG. We celebrate diverse backgrounds, experiences, and perspectives, and we're committed to fostering an inclusive and equitable environment at every level. Our goal is to attract and retain the best talent by building a culture where everyone can achieve their potential. Learn more about our commitment here -
Ready to Join Us?
If you meet most of the criteria, we encourage you to apply by submitting your CV. KPMG is an equal opportunities employer, welcoming applications from people of all backgrounds. We are happy to provide reasonable accommodations during the recruitment process if needed.
For any specific queries about the role, please contact Shauna Maguire.
For a glimpse into life at KPMG, follow #ExperienceKPMG on LinkedIn, Instagram, TikTok, and X.
Please note that agency assistance is not required for this position.
By clicking apply to this role your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to KPMG as part of the application process may be retained by us for up to 18 months from the date of your application and you hereby agree to that. If you do not wish your details to be stored on our recruitment database, please email stating this and we will ensure that such information is not stored other than for the purposes of this application.
Email Signature Generator