We are seeking a proactive and highly organized Site Co Ordinator to support the Site Lead and management team in the coordination and execution of site-wide initiatives and projects. This role is pivotal in ensuring smooth day-to-day operations, effective communication, and timely delivery of administrative and project-related tasks.
Key Responsibilities
* Provide administrative support to the Site Lead, including scheduling meetings, preparing reports, and managing communications
* Support with organizing travel and processing expenses
Project
* Assist in the coordination and tracking of site projects, ensuring deadlines and deliverables are met
* Maintain and update site documentation, including project plans, action trackers, and compliance records including but not limited to Health and Safety and grant processes
* Assist with data collection, analysis, and reporting for site metrics and KPIs.
Facility
* Organize and facilitate site events, training sessions, and team communications.
* Liaise with internal departments and external vendors to support site operations.
* Responsible for management of office supplies, equipment, and facility needs.
* Co Ordinator of site security access update/changes
* Responsible for all facility matters and engagement with 3rd party partners as required to ensure resolution
Finance
* Responsible to coordinate setting up of new vendors in finance system, creating purchase orders and processing of invoices for payment and resolving any issues
* Responsible for budget tracking and forecasting
Co-Ordination
* Ensure adherence to company policies, procedures, and safety standards.
Required Qualifications & Skills
* 3rd level business or technical qualification, or equivalent relevant industry experience in a similar role
* Proven experience in an administrative or project support role, preferably in a technical or industrial environment.
* Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
* Excellent communication and interpersonal skills.
* Strong team player
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
* Ability to work independently and collaboratively in a fast-paced environment.
* High attention to detail and problem-solving capabilities.
* Experience with document control and compliance processes is a plus.
* Ability to maintain confidentiality at all times.
Desirable Attributes
* Familiarity with technology, engineering or manufacturing environments.
* Knowledge of Health and Safety
* Experience supporting cross-functional teams.
* Positive, can-do attitude with a willingness to learn and adapt.
Benefits
* Competitive salary and benefits package
* Opportunity to work in a dynamic and supportive team environment
* Career development and training opportunities
* Exposure to strategic projects and site leadership
Hybrid -
This role is categorized as hybrid. This means the successful candidate is expected to report to the Limerick office three times per week, at minimum.
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