Fleet Administrator #SECTO1
The Role: The Primary role of the Fleet Administrator will be to support the Fleet Manager in the day to day management of the fleet operations. The successful candidate will also be required to support the Stores operations.
· Ensure that all vehicles are maintained in worthy a road condition that complies with current RSA road traffic and safety legislation. Ensure all drivers carry out daily inspections and by performing visual inspections of vehicles and equipment periodically. Participate in driver safety training programs to ensure compliance.
· Administer the company vehicle / driving policies in relation to vehicle usage and driver responsibilities.
· Preparing periodic reports on fleet activity, including fuel usage, business and private mileage usage and vehicle damage tracker reporting.
· Coordinating with insurance companies to ensure that all vehicles are covered by the appropriate amount of insurance at all times and processing of accident reports and repair quotes.
· Monitor continuously which vehicles are available for use based on departmental needs and fleet capacity.
· Coordinating with other departments, such as human resources and accounting, to ensure that employees are properly registered in their respective vehicles for BIK purposes.
· Manage the hire and de-hire of all vans. Liaise with vehicle providers in relation to repairs, Servicing and maintenance to vehicles including CVRT, GA1 and Tax compliance.
· Liaise with fuel card providers, ordering new cards and cancelling old cards.
· Liaise with Toll Tag Providers and maintain active register.
· Maintain vehicle tracking system and arrange fitting and removal of trackers for vehicles being hired / de-hired.
· Participate in new projects to support the fleet management team by setting goals and objectives.
· Person Specification: The successful candidate is likely to meet all of the above criteria:
· Essential Knowledge of Microsoft Office and Good administrative and organisational skills. Able to complete tasks and meet deadlines.
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· Desirable Experience of having worked in a hire or fleet management team with an understanding of commercial vehicles.
Duties, Authorities and Responsibilities
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· Deliver a professional and efficient service at all times to employees and suppliers.
* Undertake any other duties or activities as required.
* Ensure all Secto Quality, Environmental & Health & Safety requirements are met.
* Managing client relationships with the promotion of customer focus.
Qualifications
* Ability to work accurately and efficiently with high attention to detail.
* Strong organisation and coordination skills.
* Excellent interpersonal and communication skills
* Flexible approach to work tasks
* Computer literate with the ability to adapt to new systems.
* Ability to work under pressure and meet deadlines.
Other Requirements
· There may be a requirement to work out of hours / weekends and it may also be required on occasion to stay in overnight accommodation.
· The role requires some heavy lifting, a manual handling certification is desirable but otherwise training will be given. .
Full clean drivers & FLT licences are essentia
Job Type: Permanent
Benefits:
* Additional leave
* Bike to work scheme
* Company events
* Company pension
* Employee assistance program
* Flexitime
* On-site parking
* Sick pay
* Wellness program
Work Location: In person