Overview
The Royal Hospital Donnybrook is a HSE Section 38 Funded organisation, employing approximately 280 staff. Services provided by the hospital include Sub-Acute, Stroke, and General Rehabilitation Services, Day Hospital Services, Respite and Continuing Care Services to adults. The hospital is an independent, voluntary, charitable organisation. Services are provided on a not-for-profit basis.
The RHD provide high quality care and treatment to patients and residents irrespective of background or status, on the basis of need. In partnership with the patients, residents and families, the hospital endeavours to achieve health and social gain through effective treatment and education of patients who, following illness or injury, require dedicated interdisciplinary rehabilitation services. We aim to achieve this in a manner that is sensitive and responsive to those availing of its services and supportive of the staff entrusted.
Job Title
Assistant Financial Accountant
(Grade V WTE 1.0 Grade 0566)
Reporting To
Financial Accountant
Overview Of Role
The Assistant Financial Accountant will work as an active member of the Finance Team by carrying out key duties within a broad set of accounting areas. The candidate must have prior payroll experience (to act as cover for the Payroll Officer) and basic technical accounting knowledge. Being comfortable liaising with a variety of stakeholders is a prerequisite. A team player mindset is also vital as covering the duties of fellow team members during periods of absence will be a key responsibility.
The
Assistant Financial Accountant will be a member of a small Finance team
within RHD where Agresso is the accounting software of choice.
Principal Duties and Responsibilities
Principal duties and responsibilities of the Assistant Financial Accountant are set out under the headings below:
Month End
· Preparation of assigned balance sheet reconciliations
· Review and processing of catering pack (Canteen & Coffee Shop)
· Journal entry achieving both accuracy and completeness
· Splitting of pharmacy invoice to ensure correct allocation of expenditure
· Assisting the Financial Accountant with monthly variance analysis/analytical review
Payroll
· Covering payroll duties during Payroll Officer's periods of absence
· Monthly reconciliation of P30 with wages reported per the IMR
Accounts Payable
· Processing of invoices to include matching with GRN and obtaining signed approval
· Posting of AP invoices on Agresso system
· Liaison with RHD staff and external suppliers to resolve invoice or statement queries
· Reconciliation of supplier statements with amounts owing per Agresso system
· Set up of new suppliers on Agresso
Accounts Receivable
· Covering accounts receivable duties during periods of absence
· Preparation and posting of non-standard invoicing
Banking & Cash
· Preparation of daily bank reconciliations
· Safekeeping, recording, posting and reimbursement of petty cash funds
Budgeting & Expenditure Control
· Monthly reporting of expenditure versus budget to relevant managers
· Monitoring of supplier rate increases versus contract with a view to understanding year on year expenditure variances
Stores
· Monthly Stores reconciliations including movement of opening and closing stock volumes with purchase and distribution reports
· Reporting on ageing and volume of stock held in Stores room
Audit
· Assisting the Head of Finance and Financial Accountant with the provision of information to both the Statutory and Internal Auditors along with subsequent resolution of queries raised
Other
· Accounting for donations and similar funds, preparing related balance sheet reconciliations and distributing related manager reports outlining activity and balances
· Covering team member's duties during periods of absence
· Carrying out ad hoc duties as requested by the Financial Accountant or Head of Finance
· Active involvement in finance team projects outlined per the Finance Register
Candidate Specification
The successful candidate will:
· Have good basic technical accounting knowledge
· Experience in payroll processing
· Maintain records in an organised and accessible manner
· Conduct their role with an attention to detail
· Work on their own initiative where applicable and deliver in line with reporting deadlines.
· Ensure confidentiality in respect of information obtained in the course of his / her duties.
· Be proficient with Microsoft Excel and Microsoft Word
· Be comfortable with the use of Financial and accounting systems.
The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time. These are the minimum requirements to perform the duties of the role. This job description will be reviewed periodically in line with service needs and hospital policies.
Applications
Applications in writing enclosing current CV should be forwarded to Vincent Carden at
The Royal Hospital Donnybrook is an equal opportunities employer.