Are you a detail-oriented, proactive professional ready to take the next step in your career? Homecare Solutions is growing, and we're looking for a Financial Assistant to support and streamline our operations team. This is an exciting opportunity to make a real impact, helping our organization maintain accurate financial records, support strategic decision-making, and contribute to smooth, efficient operations.
Location: Homecare Solutions, Naas, Co Kildare.
Hours: Part-time | Monday to Friday (Potential extension to full time)
Benefits of joining our team
* Competitive salary
* Monday to Friday schedule
* Supportive and friendly work environment
* Career development opportunities
Role & Responsibilities:
As a Financial Assistant you will be responsible for:
Payroll Processing & Validation
* Confirm and validate employee timesheets to ensure accuracy prior to payroll processing.
Payroll Systems & Compliance
* Monitor, maintain, and update payroll data within the OneTouch payroll system.
* Assign and update pay scales in line with organisational and regulatory requirements.
* Support compliance with payroll policies, procedures, and employment legislation.
Office Staff Payroll Support
* Collect and validate office staff mileage claims.
* Gather and confirm office staff working hours and on-call cover details.
* Support the payroll processing of office-based staff alongside care staff payroll.
Payroll Queries & Support
* Act as first-line support for payroll-related queries from carers and office staff.
* Investigate payroll discrepancies and resolve issues where possible.
* Escalate complex or unresolved payroll matters to the Payroll Manager as required.
Invoice Processing & Validation
* Monitor and maintain the OneTouch invoicing system, including:
* Assigning and updating billing scales
* Confirming timesheets
* Inputting mileage expenses into client expense records
* Assigning and updating support hours for clients, including new HCPs and changes to allocated hours
HSE Tracker Management & Reporting
* Maintain and update the HSE Tracker, including:
* Transferring client billing details from OneTouch (clients to be invoiced, new starters, leavers)
* Investigating, resolving, and documenting discrepancies between scheduled hours and hours delivered
* Cross-referencing invoices against tracker data
* Issuing trackers and activity reports to relevant stakeholders
Financial Queries & Support
* Investigate and resolve financial queries from Home Support accounts.
* Monitor the return of Purchase Order numbers and ensure invoices are issued to the appropriate departments.
* Monitor invoice payments and follow up on overdue or non-paid invoices.
* Monitor and process travel time pay, including updating carer details where required.
* Calculate carer mileage payments and input mileage expenses into client expense records.
* Calculate and track carer sick leave entitlements.
* Ensure uniform expenses are up to date and forward approved expenses to the Payroll Manager.
Skills, Knowledge & Experience Required
* 2+ Years experience in a finance, payroll, or administrative role (preferably within healthcare, home support, or a similar regulated environment).
* Strong numerical accuracy with excellent attention to detail.
* Knowledge of payroll processes, invoicing procedures, and financial controls, including timesheet validation and expense processing.
* Experience with Big Red Cloud software preferable.
* Experience using payroll and invoicing systems (experience with OneTouch desirable).
* Good understanding of payroll compliance requirements, including pay scales, entitlements, and record-keeping obligations.
* Ability to manage multiple tasks, prioritise workloads, and meet strict deadlines in a fast-paced environment.
* Strong communication skills with the ability to liaise professionally with carers, office staff, and external stakeholders.
* Proficient in Microsoft Excel and other Microsoft Office applications.
Personal Attributes
* Highly organised and methodical.
* Discreet and professional when handling confidential information.
* Proactive problem-solver with the ability to escalate issues appropriately.
* Strong teamwork skills with the ability to work independently when required.
Job Type: Full-time
Pay: From €30,000.00 per year
Benefits:
* On-site parking
Work Location: In person