37 Hours Per Week - Permanent Contract - Hybrid
BallymountDublin24 orGorey,Co.Wexford.
Role Profile Title: Recruitment & HR Administrator
Department: Human Resources
Reporting to: Human Resource Manager
RoleOverview
The Recruitment & HR Administrator provides essential administrative supports to the Recruitment&RetentionLeadandthewiderHRTeam,ensuringefficientcoordinationof recruitmentrelatedactivitiesanddocumentation.Dutiesincludesupportingrecruitment processes, work eligibility applications, agency usage administration and having
ResponsibilityforothergeneralHRrelatedadministrativedutiesandad-hocHRprojectwork As Required.
This position is an integral part of Cheshire Irelands vision that all people using Cheshire Irelandservicesaresupportedto livetheirbestpossiblelife.Itiscriticalwhenundertaking yourworkthatyoudo soin amannerthatis consistentwith CheshireIrelandsvaluesand operating ethos.
WorkEligibilitySupport
Duties &Responsibilities:
* Assistwithqueriesrelatedtotheworkeligibilityprocess.
* Collectallrequiredworkeligibilitydocumentationfromapplicantsandexisting employees. Process work permits through the EPOS Portal.
* Monitorandtrackallworkpermitapplications.
* Maintainaccurateandup-to-datetrackers.
* Issuereminderstoapplicantsandemployeesregardingoutstandingdocumentation or updates.
* Fileandarchivealldocumentationandcorrespondencetopersonnelfiles.
Non-EU Hiring
* SupporttheRecruitment&RetentionLeadwiththerecruitmentandmanagementof agency-sourced non-EU staff.
* Supportwiththecollectionandverificationofallrecruitment-related documentation.
* Createandmaintainpersonnelfilesfornewhires.
* LiaisewiththeLearning&Developmentfunction,monitortrainingcompletionand record progress.
* SharecompletefilesandhandoverdetailswithLineManagers.
* Communicatewithagencypartnerstoensureaccurateandtimelyinformation exchange.
Agency Usage Supports
* LiaisewithServiceManagersandServiceCoordinatorsonagencystaffing requirements.
* Actasapointofcontactforagenciesontheapprovedframework.
* Supportthemonitoringofagencyperformance,documentation,andcompliance requirements.
Administrative Support
* ProvideadministrativesupportfortheRecruitment&RetentionLead andthewider HR Team as required.
* MaintainefficientrecordmanagementandfilingsystemsinlinewithCheshire Ireland policies and GDPR compliance.
* AssistwithorganisingandrunningRecruitmentFairs,informationsessions,and internal events.
* Workcollaborativelywith allmembersoftheHRTeam.
* Managead-hocrequestsandgeneralenquiriesprofessionallyandefficiently.
* Ensuretimelycommunicationwithrelevantdepartments
Required Skills & Qualifications
* Minimumof1yearsexperienceinanadministrativerole.
* Workingknowledgeofworkeligibilityprocesses.
* ProficiencyinMicrosoft365includingExcel,Outlook,andTeams,withtheabilityto adapt to new technology.
* Stronginterpersonalandcommunicationskills(bothverbalandwritten).
* Abilitytobuildandmaintainpositiverelationshipswithstakeholders.
* ValiddocumentationtoworkandliveintheRepublicofIreland.
* Flexibilitytoworkoutsidenormalhourswhenrequired(occasionaltraveltoother Cheshire services may be needed).
* FluentinspokenandwrittenEnglish.
Compliance & Confidentiality
* AdheretoallCheshireIrelandpolicies,procedures,codesofconduct,andtraining requirement while maintaining strict confidentiality.
Health & Safety
* Comply with all Health & Safety policies and procedures.
Personal Attributes
* Integrityandtrustworthiness
* Positiveattitude
* Respectandpatience
* Adaptability and flexibility
What We Do
We provide individualised supports for people to meet their physical, psychological, and social care needs in an environment that encourages independence and promotes their rights and well-being. Our services provide a friendly, cooperative, and positive working environment within busy residential and community services. The right candidate will share our values and will be passionate about making a positive difference to the lives of the people we support.
Whatyouwilldo
This is a busy and varied role; full duties and responsibilities are outlined in the full Role Profile attached.
Key responsibilities include providing comprehensive administrative support to the Recruitment & Retention Lead and the HR Team, ensuring efficient coordination of recruitment related activities and documentation. Duties include supporting recruitment processes, work eligibility applications, agency usage administration and having responsibility for other general HR related administrative duties and ad-hoc HR project work as required.
Whowearelookingfor
The successful candidate will have at least 1 years previous experience in an administration role, ideally HR administration including previous experience and knowledge of work eligibility application process supports, a relevant 3rd level qualification and excellent knowledge of Microsoft 365, particularly Excel, Outlook and Teams.
They will have excellent organisational and time-management skills, with the ability to prioritise effectively, multi-task and work well on their own initiative. Excellent written and verbal communication skills with the ability to speak and write English fluently is essential.
The role could involve periodic travel, including travel between the Dublin and Gorey Office and as such the candidate will need to have a current valid drivers licence, their own vehicle and be willing to travel on occasion for work. Eligibility to work in Ireland is essential.
Additional Information
The role requires flexibility to undertake additional duties as assigned by the organisation. Cheshire Ireland reserves the right to review and amend this role profile as necessary.
Whyworkforus
* Hybrid working.
* €33kto€48kperannum(DOE) Career opportunities.
* Induction and ongoing training. Free Parking.
Benefits
* Sick pay benefit.
* CompanyPensionScheme. Maternity benefit.
* Bike/Cycle to work scheme. Employeeassistanceprogramme.
* Death in Service benefit for company pension members. Employee Referral bonus.
Closing Date: 22nd of January at 5pm
To Apply: Please click apply below were you will be redirected to our careers page.