Brief Description
The Administrative Coordinator will be responsible for providing administrative and process management support for the end-to-end handling of purchase requests (PRs) and purchase orders (POs) within the factory.
As an administrative coordinator you will ensure that all purchasing activities are accurately recorded, allocated to correct cost centres, reviewed by relevant stakeholders, tracked through approval loops, and kept visible to management for timely execution.
Responsibilities & Duties
This role provides a wide range of critical administrative and analytical support to the team including but not limited to:
PR & PO Management and Costing: Collect and Validate PR submissions, Create PRs on behalf of engineers/managers & Coordinator PR review process.
Approval & Tracking: Track purchasing workflows, Monitor PO generation and status reporting
Communication & Stakeholder Engagement: Point of Contact for queries relating to POs, escalating issues relating to procurement requirements
Compliance & Documentation: Ensure all documentation meets compliance standards
Meeting Deliverables: Weekly PR & PO status reports, well maintained and auditable procurement files
Meeting Key Performance Indicators: Speed of processing, accuracy rate, approval efficiency & stakeholder satisfaction
Ordering and Management of Supplier Office and Equipment Requirements: Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liaising with site services and IT on office and equipment requirements
Required Skills:
Strong organisational skills and attention to detail.
Exposure to CRM platforms, SAP experience highly desirable
Good understanding of procurement workflows and cost allocation principles.
Proficient in enterprise procurement systems
Confident communicator with ability to follow up proactively.
Problem-solving mindset and process improvement orientation.
Proficient in Microsoft Applications in particular advanced Excel
Additional technical data skills and ability to crunch data and use other data analytical skills to create automated reports and systems solutions to drive efficiencies
Preferred Qualifications & Experience:
Exhibits skills capable of driving value and improvements in the supply chain areas of cost, quality, availability, and technology
Diploma in Supply Chain Management, Business or related discipline desirable but not required
Experience in a Supply Chain, Engineering or Business Administration support role
Job Type:
Full-time, Permanent
Benefits:
Employee assistance program
Employee discount
On-site parking
Schedule:
Monday to Friday
Work Location
: On Site
Closing date: Tuesday 21
st
October **** @ 1pm