Executive Assistant
This role involves providing executive assistant/administration support services to a number of departments within the Agency. The successful candidate will work closely with management and team members within the relevant departments and will be responsible for delivering a range of diverse administrative activities.
Key Responsibilities:
* Provide an executive assistant support service to the Department Manager including diary management, filing and organising one-to-one/team meetings.
* Provide day-to-day administrative support services to colleagues within the assigned department as required.
* Engage and communicate with a range of internal and external stakeholders through face to face and online channels maintaining professionalism at all times.
* Support the set up and maintenance of the department's files and records. This may include creating and updating spreadsheets and data bases.
* Plan and organise meetings, events and initiatives. This may include supporting the delivery of a range of Enterprise Ireland's programmes, panels and support schemes and may include organising and co-ordinating travel, accommodation and other logistics with key providers as required.
* Process relevant invoices and purchase orders on Oracle Fusion.
* Play an active role as a key contributor to the team and provide administrative support for key projects from time to time.
Requirements:
* Robust executive assistant/administration and organisational skills, with relevant experience is essential.
* Demonstrated evidence of strong computer literacy and typing/keyboard skills (i.e. MS Office skills including Outlook, Word, Excel and PowerPoint) is essential, coupled with an ability to learn new technologies and use of systems.
* Demonstrated skills and experience in processing data and information with accuracy and attention to detail is essential.
* Strong oral and written English communication skills with an ability to engage and interact effectively with stakeholders is essential.
* Skills and experience in operating business processes and systems.
* Demonstrated ability to prioritise tasks and manage work efficiently to strict deadlines.
* General understanding of the Agency's role, structures and services.
* Sound judgement, professionalism, confidentiality and discretion.
* Willingness to take on other key projects as may be assigned from time to time.
* Strong interpersonal skills and ability to positively contribute to the work of a busy team.
* A relevant qualification e.g., in secretarial, administration, office skills or a similar discipline is desirable.
Benefits:
The salary for this role is €27,304 to €45,029 per annum contributory superannuation, rising to €47,640 by long service increments. Other benefits include the opportunity to work in a dynamic and innovative environment, develop your skills and knowledge, and contribute to the success of the Agency.
How to Apply:
To apply for this role, please submit a detailed CV and a supporting document outlining how you meet the requirements of the position. Please quote reference number EI.032.25E.