Job Description
Our organisation seeks a highly organised Facilities Coordinator to oversee the efficient management of one or more sites. This role involves coordinating scheduled and reactive maintenance activities, ensuring timely completion of works, and maintaining strong relationships with clients and internal teams.
Key Responsibilities:
* Manage facilities management-related enquiries from clients and internal teams.
* Coordinate and track Planned Preventive Maintenance (PPM) and reactive tasks using computer-aided facilities management systems.
* Collaborate with engineers, subcontractors, and suppliers to arrange site access and secure permits.
* Maintain detailed records of completed tasks, quotations, risk assessments, and compliance documentation.
* Compile and deliver client reports, service logs, and updates for monthly business reviews.
* Monitor outstanding work orders and escalate overdue or high-priority issues as necessary.
* Assist in sourcing and procuring parts, materials, and subcontracted services.
* Ensure all activities comply with health and safety regulations and internal operational procedures.
Requirements:
* Proven experience in facilities coordination or helpdesk roles, preferably within facilities management or engineering sectors.
* Strong administrative and organisational abilities, with excellent attention to detail.
* Experience with computer-aided facilities management platforms is an advantage.
* Outstanding communication skills, with the ability to effectively engage with engineers, subcontractors, and clients.
* Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
* Capable of managing multiple priorities in a dynamic environment.