Job Overview:
We are seeking an experienced and detail-oriented Office Administrator to provide high-level administrative support to our team. This role is ideal for a proactive individual with exceptional organizational skills who can effectively manage multiple tasks, prioritize deadlines, and maintain confidentiality.
Key Responsibilities:
* Provide comprehensive administrative assistance, including document preparation, calendar organization, and general office administration.
* Manage the lifecycle of files and documents using our case management system.
* Prepare meeting materials and information for internal and external stakeholders.
* Facilitate communication with internal and external parties to understand and respond to their needs.
* Maintain discretion and confidentiality when handling sensitive information.
* Ensure accuracy and efficiency in document production, collaborating with specialists when required.
* Arrange travel itineraries and coordinate logistics.
* Process time records and expense reports.
* Welcoming clients and visitors in a professional manner.