Direct message the job poster from ARC Cancer Support Centres
The primary location is ARC Cancer Support Centre, 65 Eccles St. Dublin 7. Occasional Cover may be required at other centres: South Circular Road, Dublin 8 and Herbert Avenue, Dublin 4.
Hybrid working arrangement will be in place for this role
Reporting Relationship
The Project Assistant reports directly to the Head of Finance & Transformation.
Purpose of the Post
To provide support to the Head of Finance & Transformation in the planning, execution, monitoring, and control of multiple administrative areas of the organisation.
Duties include tracking project progress; assisting in basic bookkeeping duties; assisting in the design and implementation of process improvements and automations; assisting in historic data input for fundraising data on our CRM; reconciling data on our CRM; overseeing specific project or sub-projects; producing reports in multiple areas; supporting and maintaining the project plan tool; collating and securing documentation; and coordinating and scheduling of numerous meetings. Any other activities associated with the administrative running of ARC.
Roles and Responsibilities
Project & Administrative Support
* Track project progress using Excel and other project management tools.
* Support the execution and monitoring of project work plans.
* Oversee specific objectives or sub-projects as assigned.
* Coordinate and schedule stakeholder meetings and maintain communication.
* Assist with basic bookkeeping and financial record maintenance.
* Help prepare and review budgets and monitor revisions.
* Input and reconcile fundraising data in Salesforce CRM.
* Input organisational KPI data and assist in data analysis.
Process Improvement & Reporting
* Assist in designing and implementing process improvements and automations.
* Collate and secure documentation for reporting and compliance.
* Support the production of reports across various departments.
External and Internal Communications
* Liaise with team members across different departments, including Services, Fundraising & Communications, and Operations.
* Coordinate and schedule stakeholder meetings, and updates stakeholders as required.
Other Duties
* Carry out any other tasks required to support the successful completion of projects and the smooth running of the organisation
Qualifications and/or experience
* Minimum of two (2) years' experience in a small but busy organisation.
* Very strong proficiency in the use of Microsoft Office Suite.
* Ability to communicate effectively both verbally and in writing.
* Experience supporting senior executives.
* Knowledge of CRM or other data management systems.
* Experience in using assistive AI technology
Essential skills, competencies and/or knowledge
Flexibility and Adaptability
* Agile and flexible with strong aptitude for multi-tasking.
* Comfortable managing shifting priorities in a dynamic environment.
Confidentiality and Professionalism
* Strict adherence to confidentiality.
* Approaches work with integrity, discretion, and a commitment to excellence.
* Takes initiative to address issues and streamline processes.
Team Player
* Works effectively with colleagues across the organisation.
Attention to Detail and Multitasking
* Demonstrates excellent attention to detail and the ability to multi-task and balance multiple projects effectively.
Equality and Inclusivity
* Applies equality principles, ensuring an environment where diversity is valued, and equal opportunities are provided.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Non-profit Organization Management
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