Purchasing OfficerLocation: UPMC Kildare HospitalJob type: PermanentOverview of role: We are currently recruiting for a Purchasing Officer on a full time, permanent basis for UPMC Kildare. Primary Duties and Responsibilities: General:Order and Product Management Take responsibility for the placing of all Purchase OrdersTrack all orders and ensure timely deliveries Liaise with suppliers on backorders and keep data on the availability of products in short supply Receive incoming goods into SAP, including confirming the quantities are correct and that the quality is as expected (forPO's placed by other Purchasing Officers). Handle returns by completing documentation and other required communication Coordinate product recalls with BioMed department and Procurement Manager and Warehouse Manager Working with other departments (clinical and non-clinical) Establish professional relationships with all staff, as well as vendors and suppliers Be the main point of contact with the clinical staff on site, gathering their requirements including supporting the NewProduct Request process. Provide support for AP queries Support IT and Facilities in the purchasing process in other areas as requireProcurement and Inventory Management ERP (SAP) Optimisation of SAP for inventory control, MRP and reporting Maintain Min/Max levels to support MRP for all warehouses and stores Updating the Global Item Master in SAP and continuously maintaining the data in SAP to ensure it is always clean (for example vendors, prices, quantities, lead times etc).Keep a well-maintained and updated account of stock and inventoryWarehouse & Stores Management Supervise the Material Assistants on their site Coordinate with warehouse staff to ensure proper storage of items, including bar coding and bin location management in the stores. Liaising with Purchasing Officers in other sites for Intercompany Transactions and the logistics for same. Maintain the cleanliness of the warehouse and the stores to the highest standard. SOPs and Training Documentation Actively participate in maintaining of SOPs to accurately reflect the day-to-day processes, and support the preparation of training material for the department Support procurement department in standardising policies and procedures to optimise the time spent by clinical staff on requisitions and following up on orders. Comply with all certification requirements including JCI and internal UPMC requirements Professional Accountability and Development:Ensure you remain professionally updated and ensure care in all areas is delivered in line with the latest research to promote evidence-based practice. Actively participate in research where appropriate for the benefit of patients. Provide a supportive and learning environment in the Hospital, which enables the educational and professional development needs of staff to be met. Ensure that statutory rules, guidelines and legislation are understood and complied with. Ensure that standards of care are safeguarded, and all staff are aware of the need for patients and clients. High quality care is recognised as of primary importance. Act as a positive role model with regards to the Hospital ethos. Quality & Audit: Participate as required in clinical audit and research activity within the field, promoting a positive attitude towards the implementation of evidence- based practice. Undertake research/ clinical audit as necessary, critically analyse and provide written reports of the same. Participate in local audits in preparation for annual accreditation. Work closely with the Quality and Patient Safety team, ensuring the department is meeting accreditation standards at all times. Health and Safety: To uphold UPMC Kildare Hospital's policy requirements in relation to Fire, Infection Control andHealth and Safety at Work regulations and to attend updates. Identify potential risks for all staff, patients and visitors and adhere to relevant incident reporting procedures. To observe a general duty of care for the health, safety and well-being of self, work colleagues, visitors and patients within the hospital, in addition to any specific risk management associated with this post. Qualifications & Experience:Eligible Criteria: Related experience in a warehouse environment would be a distinct advantage. Must have strong communication skills, both verbal and written. Good organizational skills, able to prioritize and manage competing priorities, detail oriented and quality focused. Ability to complete paperwork accurately following good documentation practices. Ability to perform basic math calculations including adding, subtracting, counting, and measuring. Critical thinking and problem-solving skills required. Must be able to work with minimum supervision by following detailed instructions. Work in a team environment, including exchanging information related to performing required tasks with colleagues and with internal customers, as well as with vendors and carriers. Ability to organise the logistics of multiple sites (if required) Good I.T skills required, (Excel, Outlook, and Word); good working knowledge of warehouse inventory systems (SAP would be a distinct advantage) Strict attention to detail and accuracy. Full Clean driving license. Experience of working within a hospital warehouse department is desirable. Equal Opportunity Statement and Benefits UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.Compensation - Competitive pay for the work employees do - base pay, performance related pay and premium pay where applicable.Benefits - Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.Performance and Recognition - Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.Work-Life Balance - Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.Development and Career Opportunities - Opportunities for each employee to reach their career goals through continued learning and/or advancement.About UPMC UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division - an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.