JLLOur people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forwardGeneralProvide full administrative support to the team in the office.Coordinate with the offshore PDS Business Support team in the JLL Business Services Function (JBS) for designated tasks and business processes..Example tasks include but not limited to:Booking travel and processing expenses Scheduling meetings, booking meeting rooms and coordinating refreshments as required.Typing and formatting of technical reports and presentations. Utilising other remote options such as backup typing as necessary.Document production using Microsoft Office 365 software including Nitro/Adobe.Co-ordination of new starters/leavers process in conjunction with PDS Operations team and local office protocols.Set up project files and maintain accurate filing according in iManageMaintain accurate equipment records and inventory managementMaintain client contact details in CRM system i.e. SalesforceDeal with staff and client queries as required.CommunicationsCoordinate and distribute team communications, announcements, and policy updatesActively facilitate communication flow between local office, national business support and operational teamsManage team distribution lists and ensure accurate contact informationMaintain professional telephone and email etiquette as first point of contactOrganise and coordinate internal team meetingsPrepare meeting materials, agendas, and presentation packages in accordance with best practice QA and branding standardsPrepare and distribute meeting minutes and action item summaries as required using JLL GPT.Serve as a communication bridge between technical teams, management, and support functionsCoordinate with other JLL departments (HR, IT, Finance) for team requirements.Coordinate with the PDS Pursuits Team for timely marketing collateral updates (including CVs, Case Studies etc.)Financial & Business IntelligenceProcess Purchase Orders, Speedchart numbers and third-party consultant costs as requiredMaintain Salesforce opportunity data and update previous entries to ensure accuracy of pipeline and close once secured/lost.Maintain Certinia project data to ensure accuracy of secured work i.e. correct project end date, billing milestones to include correct naming convention, delivery owner, market, budgets etc.Assist with financial reporting and reconciliation i.e. recoverable expenses, third party costs, invoices requiring evidence for the purpose of revenue recognition etc.Support the monthly forecast collation process using Salesforce and Certinia.Support month-end and quarter-end closing activitiesMonitor financial metrics and actively drive progression through to completion i.e. aged debts, accruals, items pending revenue recognition.Actively drive the timely submission and approval of timecardsMaintain vendor relationshipsWhat You Can Expect From UsYou'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.