EA | On-site | North Dublin | 55-65k
Purpose of this role: A prominent Client based in North County Dublin are are seeking a highly organized and dynamic individual to join our team as a Personal Assistant. The successful candidate will provide comprehensive support to a busy professional or executive, assisting with daily tasks, scheduling, and ensuring smooth operations. The Personal Assistant will play a crucial role in enhancing efficiency, managing priorities, and contributing to the overall success of the individual they support.
Benefits:
- Pension
- Car space
- 22 days annual leave
- Annual bonus
- Financial aid for further education/courses
Responsibilities:
- Calendar Management: Coordinate and manage schedules, appointments, and meetings. Prioritize and organize daily activities to optimize time management.
- Communication: Handle phone calls, emails, and other forms of communication. Draft, edit, and proofread correspondence as needed.
- Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation. Prepare travel documents and ensure a seamless travel experience.
- Administrative Support: Perform general administrative tasks such as filing, data entry, and document preparation. Maintain and update records, databases, and contact lists.
- Task Prioritization: Assess and prioritize tasks to ensure deadlines are met. Anticipate needs and proactively address issues before they arise.
- Meeting Support: Prepare meeting agendas, materials, and follow-up actions. Attend meetings as required, taking notes, and ensuring action items are documented.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
- Problem Solving: Address challenges independently and seek solutions to issues as they arise. Demonstrate resourcefulness and initiative.
Required Skills, Experience and Knowledge:
- Proven ability to handle confidential information with discretion.
- MS Office - Strong knowledge of Microsoft Office Excel
- Salesforce – CRM client management software experience desired
- Diary / Inbox Management experience
- Excellent attention to detail and the ability to follow through on all issues.
- An organised individual who can work own initiative and strong administrative capabilities.
- Demonstrated ability to work flexibly and adapt to change in a fast-paced environment.
- Strong customer presence - excellent communication, presentation, and interpersonal skills.
- Excellent planning and organisation skills, ability to multi-task, plan and prioritise work schedule for self and work within agreed timescales.
- Excellent attention to detail as well as demonstrating an ability to focus on higher level overview.
This is an excellent opportunity for a candidate looking to join a well-established organisation, where their work and input is acknowledged and valued.
Please send CV's to [email protected] or apply directly for immediate consideration