Clanwilliam is a leading provider of pharmacy and practice management software. Our technology and services are trusted by tens of thousands of users every day in practice management, pharmacy and other clinical settings all over Ireland and the UK.
Our vision is to enable the seamless flow of patient data by connecting primary and secondary healthcare software systems to enhance patient experiences. We work hard every day to achieve this by putting our customers at the centre of everything we do and partnering with key industry stakeholders to ensure our systems consistently exceed expectations.
This role is responsible for ensuring the smooth running of daily administration operations, supporting both management and the wider team. This position requires a positive friendly attitude, strong communication skills, multitasking abilities, and a high level of professionalism.
Based in Ireland, this role will entail working closely with a wide number of internal business functions such as HR, Marketing, Sales, Development and all other relevant stakeholders to support with all administrating and operational aspects of the business.
Responsibilities include but are not limited to:
* Provide general administrative support to ensure efficient operation of the office.
* Coordinate maintenance of office equipment and facilities.
* Answer and direct phone calls, emails, and correspondence.
* Diary management for C-Suite.
* Organise and schedule meetings, appointments, and travel arrangements.
* Maintain office supplies inventory and place orders when necessary.
* Liaise with service providers and external contacts.
* Manage filing systems and maintain accurate records (physical and digital).
* Handle incoming and outgoing mail deliveries and couriers.
* Ensure office cleanliness and organization, liaising with cleaning staff or contractors.
Requirements:
* Positive can do attitude
* Eager to learn and thrive in an office environment.
* Excellent written and verbal communication skills.
* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Strong organizational and time management skills.
* High level of discretion and confidentiality.
* Ability to multitask and prioritize workload.
At Clanwilliam, you can expect challenging projects, task ownership, continuous training and professional development, and ultimately, the chance to grow a career in an experienced company directly helping to improve patient care. Further, you can also expect:
* Company matched pension scheme.
* 22 days annual leave, increasing yearly up to 26 days.
* Flexible working/work from home opportunities.
* 2 paid CSR Volunteering/Charity Days per year.
* 1 Wellbeing Day per year.
* Maternity & Paternity Benefits.
* Full access to our Employee Assistance Programme.
* Regular wellbeing supports and webinars.
* Annual leave purchase scheme.
Clanwilliam is an equal opportunities employer.
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