Join a leading organisation driving sustainable growth, innovation, and international investment.
Location:
Dublin 2
Department:
Facilities
Salary:
€52,026
Contract Type:
Permanent
About the Role:
Our client is seeking a
Facilities Coordinator to join a dynamic team, ensuring smooth delivery of soft services, front-of-house operations, and supporting project delivery across Dublin headquarters and regional offices.
You will manage multi-site facilities contracts, oversee soft services, support hard services, and contribute to projects and climate action initiatives. You will act as the main point of contact for contractors, stakeholders, and internal teams, maintaining the highest standards across all facilities operations.
Key Responsibilities:
* Manage daily operations across multiple offices, including facilities management and maintenance contracts.
* Oversee Soft Services: Reception, Security, Alarm Monitoring, Waste, Pest Control, Cleaning, Plant Maintenance, and Window Cleaning.
* Review PPM reports and address recommendations.
* Project manage contractors to ensure timely and cost-effective delivery.
* Support room setup for events and visitor bookings.
* Assist with property and lease management, including preventative maintenance.
* Support procurement and tender processes in line with public agency best practice.
* Ensure compliance with Health & Safety policies and Government Procurement regulations.
* Prepare and present proposals to committees or the Board as required.
Key Competencies:
* Excellent communication and interpersonal skills
* Client-focused relationship building
* Creativity, problem-solving, and innovation
* Strong project management, negotiation, and influencing skills
Requirements:
* Proven experience managing Soft Services in multi-site facilities
* Level 8 business or sector-related degree (NQF recognized)
* Full driving licence
* Minimum 5 years' experience in Facilities contract management (Soft Services)
* Ability to work independently under pressure and outside standard hours
* Proficient in MS Word, Excel & PowerPoint
* Technical knowledge of Hard Services and commercial awareness
Desirable Skills:
* AutoCAD proficiency
* Health & Safety knowledge
* Experience with tender documents and procurement via e-tenders portal
* Environmental and sustainability expertise
Interested?
Send your CV to
Philly Lambe
at
Lex Consultancy