We are seeking a proactive and detail-oriented Global Product & New Product Development (NPD) Administrator to support our team across a range of exciting wellness and nutrition products at LifeWave. This position will provide essential administrative and operational support to the product & NPD team, ensuring the smooth execution of processes and projects. The Global Administrator ensures efficient coordination and execution of product related processes, enabling the team to deliver successful new product launches and while gaining exposure to brand strategy, NPD marketing, product claims management and packaging, merchandising, Product asset management and global campaign coordination - all while contributing meaningfully to the work of experienced marketing leaders.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
NPD Administrative support
* Serve as the primary administrative support for the Product & NPD team.
* Assist with the creation, routing, and detailed tracking of product documentation, specifications, and approval records.
* Maintain product project trackers, logs for campaign performance tracking and product dashboards to ensure accurate status reporting.
* Maintain and update Standard Operating Procedures (SOPs), processes and team documentation.
* Assist in the preparation of product presentations, reports, and documentation.
* Assist with product artwork processes through the Quality Management System (QMS).
* Support the delivery and co-ordination of new product: claims, testimonials, and sales assets.
* Support product industry and supplier research, benchmarking, and vendor qualification tasks where required.
· Performs all other duties as assigned.
Communications & Stakeholder Support
* Maintain meeting notes, and action lists for projects.
* Provide product translation coordination support where required.
· Manage updates and communications on product channels and dashboards.
* Collaborate with multiple stakeholders across time zones, adapting to international coordination needs.
* Assist with internal company event planning and new product launch activations.
* Perform all work in compliance with company guidelines.
· Get real-world exposure to product lifecycle management, NPD and international brand strategy.
· Learn how to align product management tactics with business goals and customer insights.
· Work hands-on with project management tools like Smartsheet, and gain experience in reporting, research, and team operations.
PHYSICAL DEMANDS
While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer. The employee is required to be mobile to, from, and within the office. The employee may occasionally move up to 25 pounds.
QUALIFICATIONS & EXPERIENCE
· Minimum of 1-3 years experience in administrative work.
· Excellent organizational and timekeeping skills are required.
· Intermediate knowledge of Microsoft Office Suite is required.
· Attention to detail and complex information required.
· Strong Interpersonal skills and ability to work with various personalities and cultures required.
· Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required.
· Comfort with adapting and adjusting to multiple demands, shifting priorities, ambiguity, and rapid change.
Job Types: Full-time, Permanent
Pay: €29,000.00-€33,000.00 per year
Work Location: Hybrid remote in Raheen Industrial Estate, Athenry, CO. Galway