We are looking for an Experienced Office Administrator to join our Admin Team based in Rathnew, Co Wicklow.
The position is permanent, full time and hours are 8.30am to 5pm Mon - Fri.
This is a full-time position, but there may be flexibility in relation to hours (if requested)
The successful applicant will be responsible for the day to day administrative duties for a both service and project teams in the pharmaceutical, commercial & financial sectors.
See: for further information on our Company.
Duties:
Provide day to day operational support to Directors, Senior Managers and the Project Controller as follows:
* Assist with planning & scheduling of works in conjunction with Project Managers, Project Controller and Service Manager;
* Ensure site inductions (where required) are carried out in a timely manner for both Wilec staff & Sub-Contractors;
* Ensure project documentation is completed by relevant personnel. It is the Administrator's responsibility to collate and hand this documentation over to the Client as needed;
* Ensure all service documentation is completed daily by engineers and submitted to client in a timely manner;
* Keep up todate records of all services completed on each customer site;
* Pre-Qualification docs (if required);
* Commissioning documentation;
* O&M Manuals;
* Liaise with third party vendors (Sub-Contractors) – scheduling works on site, following up with documentation i.e. training certs, commissioning documentation etc.;
* Assist in managing/building relationships with the Client;
* Any other duties that may be assigned by the Management
Job Types: Full-time, Part-time
Pay: €35,000.00-€38,000.00 per year
Expected hours: 32 – 40 per week
Benefits:
* Company pension
* On-site parking
Experience:
* Office Administration: 3 years (preferred)
Work Location: In person