Associate Corporate Board Secretarial Specialist.
Dublin, Ireland.
Full-time, Permanent role.
Hybrid – 3 days onsite (Monday–Friday, 9:00 am–5:30 pm).
Key Responsibilities
The Role is that of Central Bank Control Function (CF-2) and the successful candidate will be required to abide by the relevant requirements of the Central Bank’s Fitness and Probity Standards and Individual Accountability Framework.
The successful candidate will be part of the CSC AIFM and work as part of a busy, client‑facing, professionally qualified team. Their main responsibilities will include:
Acting as the primary point of contact for the provision of company secretarial services for a portfolio of Central Bank regulated entities and Irish companies;
Agreeing board/committee meeting dates, sending calendar invitations and diarising agreed dates with board of directors/committee members;
Formulating meeting agendas which will include all regulatory requirements;
Collating all board papers into a board pack in hard and soft copy for circulation in accordance with an agreed timeline;
Arranging all board meeting logistics for both on and off‑site meetings;
Attending board meetings (in person and virtually) for the purpose of taking detailed board minutes;
Drafting and circulating draft board minutes and action points in accordance with an agreed timeline;
Assisting with general meetings (as required) including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting;
Preparing and submitting annual returns and filings to the Companies Registration Office, RBO and filings with the Central Bank of Ireland, where required;
Maintaining statutory books and records;
Continuously assessing and improving operational procedures and internal processes;
Effectively managing relationships with all stakeholders;
Acting as a team lead and role model/mentor to junior team members;
The candidate will also be expected to get involved in internal projects and initiatives.
Skills and Competencies
Experienced company secretary in the regulated funds industry, with a minimum of 7 years’ experience;
Proven experience in team and people management;
Strong knowledge of the Companies Act, ICAV Act and corporate governance requirements for regulated entities;
Experience working in a fast‑paced professional environment with a focus on attention to detail and multi‑tasking;
Experience managing and owning relationships with key stakeholders;
Proficiency in using MS Office suite of applications;
Desire to work in a fast‑paced, client‑facing environment where delivery of a high‑caliber professional service is of key importance;
Organised, able to think on feet, show attention to detail and resourcefulness, and possessing strong communication and organisational skills. An enthusiastic attitude will contribute to the success of the candidate.
#J-18808-Ljbffr