Practice Administrator Location: Naas, Co.
Kildare Role Overview The practice administrator supports end-to-end administration of a healthcare service and is the client-facing role, meeting and greeting families at our clinics.
This role also supports the management referrals, maintains accurate records, and coordinates appointments with clinicians and families.
Strong organisation, attention to detail, and consistent communication are essential to support timely and efficient assessments.
Our clinics operate on weekdays and weekends, and this role will require in-person office attendance on both weekdays and weekends.
Key Responsibilities · Meet, greet and coordinate clinic appointments in our office · Process incoming referrals and ensure documentation is complete and compliant with requirements.
· Set up new cases on CRM/clinical systems and maintain accurate, audit-ready records.
· Track case timelines to ensure alignment with deadlines.
· Schedule assessments and appointments for clinicians across disciplines.
· Coordinate with families to confirm appointments and manage rearrangements.
· Support clinicians with documentation packs and case preparation.
· Monitor caseload progress and escalate delays to the Team Lead.
· Act as the first point of contact for family in-person queries.
· Issue standard letters, forms, and communication templates.
· Maintain data trackers and generate routine reports on workflow and KPIs.
· Manage shared inboxes, calendars, correspondence, and secure data handling.
· Support service improvements and operational updates as directed.
Key Skills