Overview
Directorate Business Manager – Laboratory Medicine role at Beaumont Hospital, Dublin 9.
Permanent, full-time position.
Post details
Post Title
: Directorate Business Manager – Laboratory Medicine
Department
: Directorate of Laboratory Medicine
Location
: Beaumont Hospital, Dublin 9
Reports to
: Chief Operations Officer (COO) and Clinical Director – overall performance of the Directorate
Salary
: Appointment will be made on Grade VIII (€82,258-€99,213) at a point in line with Government pay policy
Hours of work
: Full-Time
Closing Date
: 12 Noon on 15 October ****
Position Summary
The Business Manager is an integral member of the Directorate Management Team providing leadership to ensure the operational management and service delivery targets of the Directorate.
The post holder will work on behalf of the Chief Operations Officer and Clinical Director.
Responsibilities
Operational Management
: Responsible for the operational management of the Clinical Directorate, ensuring the efficient and effective day-to-day running of the Directorate, matching resources with flexibility to respond to workload.
Develop and deliver effective operational plans linked to the hospital strategy and executive operational plans, ensuring that organisational and national targets are met.
Manage the operation of non-medical and non-nursing staff within the Directorate.
Manage operational implementation of new service initiatives, including liaising with stakeholders, developing operational policies and guidelines as required.
Provide frontline general management advice and support to the Directorate Management Team, including HR and workforce planning support, budgetary analysis, performance analysis and problem solving.
Manage the Clinical Immunology waiting list and foster close cooperation and integration of services within the Directorate.
Coordinate an annual review of equipment requirements and submissions under the capital programme, liaising with Finance and influencing funding providers as appropriate.
Service Planning
Coordinate, review and plan services to meet service agreement requirements and support development of plans to achieve changes in service provision.
Develop business cases or proposals for improvements or modernisation of services.
Identify cost improvements, service developments and income generation opportunities within the Directorate.
Implement proven business management technologies to strengthen performance and reputation within the Hospital, externally with GPs and the HSE.
Lead projects that improve the quality of services, evidenced by improved performance against national and international benchmarks.
Performance and Financial Management
Monitor, control and report on Directorate activity, income and expenditure with Finance Department and COO.
Act as budget manager for devolved resources and manage resources delegated to the Directorate (e.g., service upgrades, minor capital works).
Develop performance indicators and mechanisms to ensure activity is measured accurately and fully costed.
Monitor performance targets and provide internal/external comparative performance information to inform decision-making.
Ensure high-quality data and understanding of data responsibilities among managers and staff.
Support the Clinical Director in monitoring activity of Consultants and compliance with Contract requirements.
Provide timely management information regarding performance against contracts, budgets and targets.
Participate in pricing and costing models and support development of service level agreements.
Contribute to corporate strategies and decisions and promote the hospital's strategy, mission and values.
With the Clinical Director and Laboratory Manager, lead initiatives in strategic planning and service redesign.
HR Management and Organisational Development
Manage all non-clinical/scientific staff within the Directorate in line with HR policies.
Develop systems for performance appraisal, development and workforce planning.
Ensure clear job descriptions and objectives for direct reports; regularly review staffing and skill mix.
Participate in recruitment and induction; manage sickness and absence per policy.
Facilitate ongoing education and development; ensure development objectives are realised.
Promote equal opportunity and best practice in employment and change management.
Quality Assurance and Risk Management
Lead on best-practice service improvement plans and strategies within the Directorate.
Foster continuous improvement and high standards of clinical care and efficiency.
Develop governance systems to meet HIQA standards; ensure effective risk assessment and risk management processes.
Coordinate risk management initiatives and processing of adverse incidents with prompt investigation and preventative action.
Selection Criteria
Qualifications, skills, knowledge and experience required for successful discharge of the post.
Applications assessed on criteria.
Qualifications
Essential
Educated to degree level or equivalent experience
Desirable
Demonstrated experience in a similar role
Career progression through continuing professional development
Masters level in a related field
Experience
Experience of middle/senior management in a complex organisation
Highly developed knowledge of managing multi-professional teams
Operational management in a multi-professional environment
Day-to-day people management including recruitment and retention, performance management
Budgetary management
Operational planning and implementation including strategic planning
Special Knowledge
Knowledge of healthcare system in Ireland and internationally
Understanding of the HSE National agenda
Knowledge of financial and commissioning frameworks
Workforce and capacity planning, managing waiting lists, developing business cases
Policies on access to services, Health and Safety, HR guidance
Behaviours
Negotiation and influencing skills, diplomacy
Effective team leadership and teamwork in a diverse, demanding environment
Ability to work under time/resource pressure
Fair, honest and consistent in approach
Self-management and resilience
Practical Skills
Change management and service reconfiguration
Analytical literacy and numeracy; ability to analyse complex data and produce reports
Project management and stakeholder engagement
Strong presentation skills; manage clinical and business risks
Aptitude
Vision and direction for the Directorate to seize opportunities
Self-management to balance work and life
Further Information for Candidates
The successful candidate will be required to participate in the senior management on-call roster within 12 months of appointment.
If an appointee has a Civil/Public Service pension or enters pension during re-employment, abatement may apply per legislation.
Please acknowledge understanding of abatement provisions in applying.
Informal Enquiries
Informal Enquiries ONLY to: Claire Noonan, Chief Operations Officer, (NO APPLICATIONS via informal email).
Supplementary information: Beaumont Hospital websites: |
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