Role: Executive Operations Coordinator
Location: Axis Business Park, Tullamore, Co. Offaly.
Tenure: Permanent Full Time Position (70 hours per fortnight)
The postholder will support operational workflow, Senior Leadership Team coordination, governance processes and strategic priorities across the Foundation. The role requires a high level of professionalism, discretion, initiative and organisational capability within a fast-paced and dynamic environment. While primarily aligned to the Office of the Chief Operating Officer, the postholder may also provide support in relation to matters arising within the Office of the Chief Executive Officer.
Key Responsibilities & Requirements
Qualification relevant to the requirements of the role.
Experience in an executive coordination, senior administrative support role
Utilise organisational ICT systems and digital tools to support operational efficiency and coordination.
Excellent organisational, communication and interpersonal skills.
Ability to manage multiple priorities and work effectively on own initiative.
High level of professionalism, discretion and confidentiality.
Strong ICT and digital competency across a range of systems and platforms
Lead coordination and operational support to organisational projects, initiatives and strategic workstreams.
Support implementation activities associated with organisational priorities and objectives.
Identify opportunities to enhance operational efficiency, coordination and ways of working. bringing forward ideas and recommendations for consideration.
Support the development and maintenance of systems of work and processes that enhance organisational effectiveness and coordination.
Manage communication for the Office of the Chief Operating Officer.
Support the Chief Operating Officer in the coordination and management of Senior Leadership Team (SLT) meetings and associated governance processes including preparation and circulation of agendas, reports and meeting documentation for SLT meetings.
Attend SLT meetings and prepare accurate minutes, records of decisions and action logs.
Support to Chief Operating Officer as outlined in job description.
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